Whilst most companies have progressed from paper to electronic mail and information can be passed around the globe at remarkable speed via the internet, we still struggle to maintain a grasp on how and where to store, manage, access and retrieve the emails, faxes, PDF documents, Auto CAD files, Word files and so on which are essential to a business.
Take Control of Your Documents
Document Management Software enables a business to take control of all of its information in a variety of ways. For instance, DMS is capable of taking data from any type of hard or soft copy source and converting or storing it to an electronic filing cabinet.
Additional features in the DMS include Optical Character Recognition (OCR), automation and full indexing. OCR is an invaluable tool for extracting the text from paper documents to machine-readable text.
Benefits of Document Management Software
Document Management Software is not simply about tidying up your files: efficient implementation enables you to search, edit, sort, and store all of your data, as well as categorising, archiving and indexing it for easy access across the board. Alongside this, DMS can integrate your business systems, meaning that your systems ‘talk to each other’. This means that any authorised employee can access a document without leaving their current application. It is also possible to integrate our DMS system with any third party system.
Finally, Document Management Software meets a wide range of workflow requirements including implementing processes and monitoring the outcomes for greater efficiency within the business.