Streamline Your Accounts Process: Reduce Risk & Improve Visibility
Take The Headache Out Of Your Accounts Process
It can be a long time between generating invoices to issuing payment reminders and recording cash receipts. When all relevant documents are stored in a central document pool access is instant. Questions can be immediately cleared up and copy invoices can be sent out immediately.
Invoice copies can pass through many hands. With DocuWare all the information you will need is at the ready. A well-structured system allows processes to move smoothly, meaning early payment discounts are well within reach! Process times are significantly shorter. Employees spend less time searching for documents therefore reducing the costs associated with the invoice verification process.
Department processes and expenses are often analysed by management to determine where efficiencies can be made. The DocuWare document pool gives Manager level uses full visibility: Questions and queries can quickly be resolved. Management personnel have the information to predict budget variances and cost overruns are improved.
With DocuWare all planning parameters, such as project plans and timelines are drawn from a central document pool. Version control of shared documents reduces the numerous emails back and forth and gives everyone visibility of the status of documents/projects.
Invoices often require authorisation from varying departments resulting in documents being passed from department to department. With Electronic Stamps in DocuWare, task lists are defined and assigned to individual employees. Processing and decision making steps are automatically added to the task list of the next person in line. On receipt of the invoice in the mailroom, it can be assigned to the accounts employee who then routes the invoice to the correct department. The invoice is approved or rejected with a stamp and automatically appears in the task list of the next responsible person within the organisation. We can show this very simply using our demo videos.
For further information about 3rd party integration in an Accounting Department, please view our integrations page: Integrations.