Finance Documents: Integrated Document Management Software Can Deliver Immediate Results
It is imperative that financial businesses adopt a good document management system to gain control of their sensitive data and ensure vital document security. A document management system enables you to automate business processes and improve your Return on Investment (ROI). Staff have immediate access to information in real time and are better equipped to deal with client queries.
DocTech’s solutions easily integrate into back office systems and other financial applications, ensuring clear audit trails and improved efficiencies across all departments. The solutions we offer include in the cloud or on premise, with flexible payment options to suit your requirements. Our solutions are reliable, scalable and easy to use, ensuring you remain compliant with the FCA and other necessary regulations.
Our systems work by accurately capturing data, regardless of its source, which is then stored in a central document repository enabling easy access and sharing of information with all staff. Manual business processes are digitalised and filing and storage are eliminated, resulting in reduced overheads and saved time. In addition, security permissions are configurable and any type of access rule can be created.
Transforming paper processes into automated workflows will help investigators access critical information. Should any enquiry occur, a quick resolution will be enabled.
Managing all inbound correspondence represents high operational costs for the financial services industry. With DocTech’s digital mailroom solution, all documents flow through the same system and are indexed, sorted and distributed to the correct destination. With DocTech’s digital mailroom solution you gain control of documents within your company.
Streamline Your Business Processes to EU Standards
The Data Protection Regulation (GDPR)
The new GDPR comes into force in May 2018 which will hugely impact the financial services sector. Some of the rules may require changes to the handling and use of personal client data. Under these rules, personal data requests must be specific and clear, giving clients more control over how their data is handled.
It is imperative that companies start looking at data processes now as they could face fines of up to 5% of their global turnover. Personal data can consist of name, address, photo, email address, bank details, posts on social media, computer IP address and more.
All financial companies are urged to invest now in a secure document management system to protect them from data breaches and hefty fines of up to 5% of their global turnover.
Some of the benefits of implementing a document management system are:-
• Improves client trust and loyalty
• Easier audits
• Quick search and retrieval of documents
• Assists compliance with new GDPR rules
• Competitive advantage
• Lowers costs
• Increases productivity
• Intelligent indexing of documents
• Creates better working conditions
• Streamlines office processes
• Eliminates filing cabinets
• Robust data security
• Easy integrates with third party software applications
Contact DocTech today to find out more about our solutions and how we can ensure that your business processes remain compliant.
For further information about 3rd party integration in the Financial Services Sector, please view our integrations page: Integrations.