Manage the Employee Lifecycle with Centralised Document Management for HR
Document Management for HR: The Benefits
DocTech’s solutions provide a secure document pool for all your HR documents. Our high quality scanners and document management software use the latest intuitive data capture technology, enabling your documents to be intelligently read and stored in a central place, accessible at any time from anywhere.
Our system enables you to associate documents with employees by name or staff number. Staff can easily access and share the latest information at a click of a mouse without having to leave their desks. As all documents are stored in a central document pool, they cannot be altered, lost or misplaced. Users have personalised access decided by the project manager.
Our solutions can be tailored to meet your requirements, with options to host the software on premise or in the cloud. Our systems seamlessly integrate with your current software applications and we strongly believe that the implementations that provide the best value are those with systems which are working together to improve processes and reduce cost. The reduction in unnecessary emails when users can view their own HR documents is huge!
DocTech’s solutions ensure strict confidentiality and version control, confirming that only those staff with authorisation can view documents. Our solutions enable robust data security and business continuity. By implementing an intelligent document management system, you can guarantee a Return on Investment (ROI) for your HR department and avoid any legal, monetary and reputational risks.
Compliance with GDPR
With the new EU regulation coming into force in May 2018, all UK businesses need to ensure that their business processes are up-to-date and legal in order to comply with GDPR.
A document management solution enables security for stronger data protection, process automation to ensure that Standard Operating Procedures (SOPs) are followed, audit ability to prove adherence to compliance regulations and workflow and document control to reduce compliance risk.
By automating (SOPs) through workflows and leveraging document permissions and security controls in a digital environment, you ensure workflows hold their defined paths and only the right people have access to secure documents.
A well-designed document management system will reduce errors and manual administration tasks in your HR department, freeing up valuable time so that staff can focus on business strategies and goals.
The benefits of a document management system in HR are:-
• Document security and legal compliance
• Improved staff confidence and job satisfaction
• Mobile access from any device
• Version control
• Reduced costs
• Increased productivity
• Robust indexing
• Quick deployment
• Eliminated manual tasks
• Easy to use and affordable
• Staff can view their own information reducing unnecessary enquiries regarding holidays etc
For further information about 3rd party integration in a Human Resources Department, please view our integrations page: Integrations.