Paperless Construction Projects: Access documents from any location for enhanced project management

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Document Management For Construction: Version Control Software

DocTech has built its reputation on over 20 years in the construction and FM business. With multiple locations, shared projects, numerous versions of drawings, plans and email communication, it’s no surprise that there is a large appetite for our solutions in the tightly regulated industries of Construction and FM.

How can DocuWare Help Construction companies to be efficient?

We see the problems faced within construction in terms of access to ever changing information and our solutions provide the solutions.

How we help construction businesses to improve:

  • Streamlined tendering processes
  • Improved document search and retrieval times
  • Reduced costs and storage space
  • Easier compliance with construction law and regulations
  • Reduced manual tasks and data entry
  • Automated workflows
  • Improved Return on Investment (ROI)
  • Secure storage of documents and information
  • Clearer audit trails
  • Deliver projects with greater efficiency
  • Increased profits

Our suite of  on-premise and cloud-based software platforms and apps redefine what it means to collaborate. Our construction-specific solutions allow teams to share, track, and manage all project documents — such as bids, submittals, approvals, punch lists, field data, work orders, and audits — in real-time, from any location. Our software strategies will ensure your team has the right tools to handle all matters of project management, cost management, scheduling, communication, accounting, and so much more. Version control is key to having control of and finishing projects with multiple people involved.

We understand how important it is to have secure access to documents, know who created them, what they are for and to retrieve them quickly, in order to avoid any mistakes or confusion on a project. Bespoke access is also key.

Documents frequently processed within construction include: tender documents, pre-construction agreements, contracts, planning applications, field reports, architect’s bulletins, procurement records, as-built drawings, Notice to Proceed, Notice of Substantial Completion, Specifications, CAD drawings, Record Photographs, Operating Manuals, Health and Safety files and many more.

Our solutions work by capturing, indexing and storing all documents and information relating to a project in a centralised electronic document pool which allows the project manager and other staff involved to access up-to-date information in real time. Version control means the latest version is available – the ability to go back but duplication is impossible.

By automating processes, you can instantly share valuable information making it easier to track budgets and deliver projects with greater efficiency. By digitising construction risk assessments, project managers can easily identify and deal with any risks. In addition, our solutions allow you to set permissions or rules so that you can decide who gets to share and manage your project information and documents. Reporting becomes a breeze.

Since 2016, the UK government has required construction suppliers to be BIM compliant. With a secure document management and scanning solution the designer’s CAD drawings can be easily shared with the structural and civil engineers, mechanical and electrical engineers, quantity surveyors and other people involved in the project by integrating with the Building Information Modelling (BIM) platform.

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“The aim was to implement a DMS that would require a minimum of training for both employees and service providers within our supply chain. This was important to lowering training costs and increase acceptance. We only needed six weeks from the date we chose DocuWare until the roll-out of our custom solution which included departments around the UK. Our business processes have become faster and more transparent and our efficiencies have increased significantly as a result. And with increased transparency of individual processing steps, customer satisfaction has grown; we have now virtually eliminated processing errors. Significant changes in how a company handles core business processes will always pose some risk. But on the other hand, this type of restructuring offers tremendous potential. DocuWare has turned into a valuable tool for everyday, practical work and has significantly increased our productivity.”
James Sterling, H&J Martin

Find out more about our success with H&J Martin in our case study here.

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Simplify the Tendering Process With Document Management and Data Capture Solutions

We know that the tendering process in a construction project is very complex with various parties involved in manual procedures. Large volumes of documents need to be accurate and produced on time with any amendments turned around quickly – a document management system enables everyone involved to securely share documents, control and simplify workflows and manage contract information in one place, enabling you to win the job. High quality scanning solutions ensure your documents are accurately captured and stored in a digital filing cabinet.

Due to the nature of the business, many construction staff are based out on site in temporary sites and offices. With a high quality document management system, construction staff can remotely access any documents or information they require from their temporary location as long as they have an internet connection and a mobile device.

With DocTech’s solutions, staff can quickly locate important drawings and plans no matter where they are based. High quality data capture enables documents to be accessed and updated quickly and efficiently, speeding up processes and improving communication. Our tailored system will help your company to save money and keep your multi million pound projects running to deadline and to target.

 

Here are some of the benefits of implementing a document management solution:-

  • Streamlined tendering processes
  • Improved document search and retrieval times
  • Reduced costs and storage space
  • Easier compliance with construction law and regulations
  • Reduced manual tasks and data entry
  • Automated workflows
  • Improved Return on Investment (ROI)
  • Secure storage of documents and information
  • Clearer audit trails
  • Deliver projects with greater efficiency
  • Increased profits

For further information about 3rd party integration in the Construction Sector, please view our integrations page: Integrations.

Features & Benefits of DocuWare

From simple file management to full workflow solutions, document management software is the perfect solution for any organisation that faces an ongoing battle with storing document and information.

Current DocuWare Users