Integrated Document Management
DocuWare is state-of-the-art document management system software for professional Enterprise Content Management. By tapping into the valuable information contained in documents, at the precise time and place you need them, you can optimize your business efficiencies. Regardless the documents’ source or format, they can be processed automatically.
This means that both paper and electronic documents such as correspondences, records, e-mail, CAD, MS Office, spool files and many others can be stored, shared and managed from a centralized document pool.
DocuWare meets all the requirements for integration capabilities and security into existing IT structures to supplement the benefits of internal applications. It supports all the proven standards and procedures found in the office environment and in enterprise-wide systems.
Additional records management features ensure that access to documents and their contents is secure, controlled and logged at all times. With enhanced workflow functionalities, Web Content Management and universal integration features, DocuWare supplies all the elements needed for efficient Enterprise Content Management.
Demanding users appreciate the scope of functionality, ease of use, affordability, and simple administration.
DocuWare 6 New Features
DocuWare 6 provides the full functionality of its software as a web-based solution. Numerous add-on modules have also been included, with a new Intelligent Indexing Service. This innovative Service revolutionises indexing in the document management market. Employing crowd learning, the new module makes electronic storage much faster than manual archiving.
Intelligent Indexing Service – the Revolution
The top highlight of the new version is its Intelligent Indexing Service, a revolution for paper filing. Without complicated configurations, this Internet service learns independently when each document is stored, using this knowledge to automate future indexing. This application is well-suited for companies handling a smaller volume of documents of varying types.
Intelligent Indexing Service is simple: when first capturing a document, users take the new one-click indexing feature to click on the company name, date, and any other important indexing terms in the document. A document type is selected from a list provided. Intelligent Indexing learns from the user: when similar documents are scanned from the same company, indexing criteria are applied automatically. Documents are stored in seconds – all grouped by document type and sorted by date. Filling in fields manually is no longer necessary; entries are simply confirmed with a click.
The newest aspect is crowd learning: Intelligent Indexing is a web-based service that gathers information from the primary user as well as others using the service. This enables gradual gathering of intelligence in order to automatically capture and index documents correctly, beginning with the first click.
The Intelligent Indexing Service and the new one-click indexing feature are both available to users of an in-house DocuWare system as well as those using the company’s cloud solution, DocuWare Online.
New Modules – New Possibilities
DocuWare 6 was also enhanced with several modules that make daily workflows easier. These include DocuWare Import, DocuWare CONNECT to Mail, DocuWare Barcode & Forms, DocuWare Request, and DocuWare Workflow Manager, which includes a special graphic workflow designer.