Delivery notes are the documents that accompany a shipment or delivery. They provide essential information about the contents of the delivery from start to finish and enable payment to be released.
They can also be known as a goods received note or dispatch note and more often than not they're printed. This is why managing delivery notes can be so difficult.
A variety of organisations speak to us because of the headaches involved with processing delivery notes. They're a vital part of invoice processing and contractual agreements and therefore a document that should not be overlooked.
Do any of the below headaches sound familiar to you?
DocTech supports many businesses that produce high volumes of delivery notes to avoid the issues above.
We can provide a simple repository where all delivery notes and associated documents are scanned and stored digitally. This enables organisations to track the status and location of each delivery. Our document management software can automatically update the tracking information as the delivery progresses, and cross-reference it with the corresponding delivery note.
As there is only one location to store all delivery notes, those with authorised access can easily view a document as required. This improves communication and speeds up processes as delivery notes aren't in the post or in a delivery drivers van.
When you need to call on a document (with or without a signature) you have a simple secure way to find it. There is no more printing or manual filing as everything is stored digitally.
Our software can create tasks for specific individuals in the approval process in order for them to approve invoices where a delivery note is present and confirmed as correct. Likewise, any problems can be escalated and addressed before a bigger problem has time occur.
Delivery notes can also be matched or linked with any other document stored in the system. Once stored, they are secure and any edits or downloads will be tracked.
Our extensive range of products can help your business on its digital journey. Suitable for organisations of any size, and as simple or as complex as you need them to be.
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