"AP Automation" is our specialism. We help finance teams to transform their entire purchase to pay process. AP solutions from DocTech can be fully integrated with your 3rd party systems improving efficiency and transparency whilst reducing cost and risk.
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Automate the data capture of invoices down to line-item level and eliminate manual data entry. Add Supplier and Data Validation. Our AI powered data capture tools can handle unstructured data including hand writing.
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Bespoke approvals and allocations via document workflows. Implement access & approval permissions per user or role. Speed up approvals with 3-way matching of POs, invoices and delivery notes alongside automated GL coding.
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Export validated invoice data into your ERP or finance system while documents are housed in the integrated document management system. Link related documents together and find documents 'within' your other applications.
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Automated invoice processing uses software to digitise and streamline the entire lifecycle of an invoice from receipt through to approval, archiving and payment. Rather than handling paper copies or manually entering data into finance systems, your team can rely on intelligent automation to do the heavy lifting.
You might even implement the DocuWare Public Forms to start processes such as New supplier onboarding like many of our clients use.
DocuWare can be used to efficiently allocate payments for invoices, especially those with multiple payment allocations or split invoices. It allows for the use of filtered select lists, automated workflows, and integration with ERP systems to streamline the process and minimise errors.
Automatic Data Capture: Invoices received by email or uploaded are scanned, with key fields such as invoice number, dates, amounts and suppliers extracted automatically using OCR (Optical Character Recognition) and intelligent indexing.
Validation and Matching: Invoices are matched against purchase orders and delivery notes, reducing the need for manual checks and ensuring compliance with internal policies.
Approval Workflows: Invoices are routed automatically to the right approvers based on custom rules (e.g. department, project, value thresholds), helping prevent bottlenecks and delays.
ERP Integration: DocuWare integrates with your existing finance system like Sage, SAP, QuickBooks or industry-specific platforms so data flows directly into your core financial processes without re-keying. Read the Wernick Case Study.
Audit and Compliance: Every action is tracked and timestamped. Access permissions and digital stamps offer a clear audit trail for internal or external reviews.
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Digital Accounts Payable solutions offer a multitude of rewards. The main ROI is the reduction of data entry which saves time (and money) and reduces the risk of errors. These benefits are supported further by automated workflows and task lists and the integration with your ERP or Finance systems.
Your accounts payable requirements will be specific to your organisation. Your needs will depend on the invoice volume and complexity of your accounts payable processes. The nature of your business and the systems you use are also a big factor. These permeutations can quickly lead to very technical discussions which are far better done with one of our team directly.
From discovery to go-live and beyond, our team remains involved to make sure your solution evolves with your needs.
Your accounts payable requirements will be specific to your organisation. Your needs will depend on the invoice volume and complexity of your accounts payable processes. The nature of your business and the systems you use are also a big factor. These permeutations can quickly lead to very technical discussions which are far better done with one of our team directly.
For example, we can tell you that DocuWare's workflow automation allows you to define rules for GL coding and invoice routing, ensuring that invoices are directed to the appropriate approver(s) and accounts. Rules can be designed to automatically assign GL codes based on vendor, invoice amount, or expense type, streamlining the allocation process. This will spark huge interest in some people and little to others who might have less technical needs.
The conversation we have with you will be specific to your business.
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We recommend starting with a Free Discovery Call, where our experts will map out your existing accounts payable processes and identify areas for automation and improvement.
info@doctech.co.uk
0161 647 7040