If your business is still wrestling with paper forms or static PDFs, switching to DocuWare’s integrated digital forms offers a smarter, safer, and more efficient path forward. You’ll not only save time and money—you’ll empower your team, protect your data, and build workflows that work for you.
With any kind of data capture tool, efficiency and accuracy aren’t just nice-to-haves—they’re essential. That’s why forward-thinking organisations are moving away from the frustrations of traditional paper forms and even standalone digital PDFs. Instead, they’re embracing the streamlined, intelligent digital forms offered by DocuWare, and here's why:
DocuWare isn’t just a digital form builder—it’s your form architect. With a drag-and-drop editor, you can effortlessly build forms using text fields, drop-downs, checkboxes, date pickers, file uploads, tables—you name it. Each submission becomes a fully searchable PDF, with attachments preserved, indexed, and ready when you need them.
Forget manual checks. DocuWare forms support conditional logic (“if-then” behaviors), automatic field validation, data masks for input formatting (like IBANs or phone numbers), and pre-populated fields (think name or email)—all helping to make sure information is accurate and complete before it’s even submitted.
DocuWare forms don’t stop at data capture. Want the same response to auto-fill multiple forms? Done. Need forms to trigger workflows or signature steps? Easy. These forms are the perfect launchpad for streamlined processes—from approvals to onboarding and beyond. The forms are public - meaning you don't need a DocuWare license to submit a DocuWare digital forms so it's no wonder they are a massive hit with DocTech clients.
Every submitted form doesn’t just sit in a folder—it’s archived in a smart, searchable repository. That means fast retrieval, improved traceability, and clear audit trails—especially useful for HR, finance, procurement, and quality control.
DocuWare syncs with your broader ecosystem—Outlook, Teams, SAP, and more—via web services, webhooks, or iPaaS connectors. That means no more copy-pasting or manual transfers—data updates across systems automatically, with minimal fuss.
Integrated digital forms from DocuWare are public meaning even one DocuWare users can kick start processes. Once the Forms hit DocuWare, then they become another document that can be part of workflows, tasklists and be subject to rules based user access and retention rules.
From HR request forms and onboarding workflows to purchase approvals, audit checklists, and customer order entries—DocuWare forms are versatile tools that help teams work smarter. They turn fragmented, paper-heavy and/or manual processes into sleek, automated routines that deliver real, measurable benefits:
Boosted productivity—By cutting out manual steps and errors, tasks get done faster and retentions are taken care of.
Clearer accountability—With automated workflows, tasks and searchable digital archives, every step is tracked.
Lower operational costs—Say goodbye to the expenses associated with paper-based systems.
Enhanced data quality—Built-in validation and logic mean cleaner, more reliable information.
Future-ready resilience—Secure digital records mean your business can withstand disruption and scale with confidence.
The kinds of applications we see for DocuWare Forms varies hugely depending on the department and type of business but here is an overview:
Employee Onboarding
Leave, Absence & Training requests
Purchase Requisitions & Expense Claims
Vendor Onboarding
Sales Orders
Support & Quote requests
Incident Reports
Audit Checklists & Maintenance requests
Automating manual data entry, accurate data capture of incoming invoices, real time information, full visibility of the accounts process from start to finish, including invoices, purchase orders, delivery notes and digital signatures.
Digitise HR records into a centralised and secure document management system. Enables only authorised access, provides easy applicant tracking, manage new hire provision and automate holiday requests. Can simply deal with SARs and GDPR compliant.
Managing employee expenses is time consuming for all involved; our solutions make it easier. Simple electronic templates that handle calculations, currency conversions and capture receipts digitally. Approve or decline expenses from within the system.