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SHG have a future-ready document management system. They have an integration with their HMS and have addressed their initial need to reduce the reliance on SharePoint. The solution will scale with them for years to come. They have 250+ DocuWare Users and plan to role out the DocuWare solution across the Organisation.
Serviceline are the UK’s premier single-source solution for the catering and refrigeration maintenance in the hospitality industry since 1989. By integrating DocuWare with their core applications, they have created a streamlined, paperless workflow that aligns with their mission to provide exceptional service to the food industry.
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Wernick Group’s former AP process involved printing invoices and manual data entry with their rental software. Increasing volumes of documents in the AP process was the main driver for change. Integrating DocuWare with MCS rental software helped them to remove the paper based, manual steps and gain control over supplier invoices.
CW Plant Hire offer an extensive range of hire equipment to customers across the UK. During COVID they assessed inefficient paper-based processes and excessive postage costs. Implementing a document management system removed errors, automated invoice processing, and saved them £60,000 per year on postage costs.
JP Tutoring implemented a specialist solution for processing exam papers and 11+ mock exams as manually marking hundreds of papers was extremely time-intensive. It has saved them thousands of pounds, drastically reduced admin hours, ensures accuracy and provided a quick turn around on getting results to parents.
Strathallan is a Scottish independent school that was amassing thousands of new documents each year, with paper financial and student records filling the basement. They needed to go paperless, reduce admin hours and implement a better way to create, manage and email forms.
Rules is London’s oldest restaurant. Finance processes were paper heavy, and a lot of manual data entry was required by staff. By using DocWare from DocTech, disjointed processes were hugely improved, adding automated checks and approval workflows to improve supplier invoice management.
PCB are specialists in the design, installation and maintenance of Air Conditioning and Mechanical services. They needed help as lengthy waits for document approvals meant supplier invoices could go unpaid for long periods. A digital document approval system was implemented.
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Astley Hire is a family run hire specialist. Growth meant an increase in customer accounts but the application process was slow and error prone. By integrating digital forms into their website, online application information could be fed straight into DocuWare and processed quicker.
JURA develop automatic coffee machines, serviced from its UK facility. For every repair, a comprehensive report is produced, and was printed for technicians. It made quickly retrieving important information impossible, but utlising the functionality of a document management system has eradicated the problem.
Finch Aggregates manage construction logistics. Orders received via email and post were manually entered into their ERP and finance package. The process was labour intensive and paper heavy. A new digital archive was created, data capture automated, and their ERP integrated with DocuWare to streamline the process.
MSV own and manage almost 9,000 homes and needed to find a viable solution for obtaining electronic, binding signatures. The reliance on paper signatures was holding them back and slowing them down. A digital signature solution means a huge reduction in mileage for tenants and reduced admin time.
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Lagan is a specialist facilities management service provider that had growing mound of paper, amassing tens of thousands of documents every month. They needed remote access to information, transparency and efficiency with order processing. DocuWare gave them all of that along with integration with their existing systems.
The Woodland Trust aim to protect our ancient woodlands and restore damaged areas and an office move led them to evaluate space. They digitised and securely stored their legal documents and gift aid declarations. Retention rules were applied so data was not kept longer than it should be.
Swagelok is a leading solution provider of fluid system technologies, growth meant increasing documents and their paper-based processes were stretched. Staff had to work weekends to tackle the paper archive. DocuWare was implemented to enable the transition to digital records, saving 15 hours of admin a week.
Challs are experts in developing and manufacturing cleaning products but had inefficient paper processes and physical archives. After a fire they wanted to improve data security and implemented DocuWare to process invoices, orders and expenses with workflows in place to route documents to specific departments.
MSV are a community-based landlord with more than 100 staff needing access to paper rental documents, contracts and safety certificates. With DocuWare, digital documents are now stored centrally and indexed in a specific way to make them easy to find. Document security and accessibility are no longer concerns.
York College is North Yorkshire’s largest provider of education training for 16-19 year olds. Moving to a new campus meant they needed to reduce paper and implement free storage. Invoices, application forms, payslips and contracts are now all securely stored but easily accessible to authorised users.
Wettone Matthews provide a complete range of accountancy services. They were amassing huge volumes of documents and at their peak, they can process 3000 documents a week. A bulk of historical documents were scanned into DocuWare providing easy access along with email integration to store straight from Outlook.
Haribo is a global leader in fruit gummies and needed their business operations to run as efficiently as possible. They opted for a document management system that integrated with their EPR system. Every document flowing through the business is centrally captured and easily available to employees with authorised access.
Muir Group own and manage 5,500 homes for customers who cannot afford rent on the open market. Staff needed immediate access to data and better control as compliance is paramount. DocuWare has eradicated lengthy document searches and provided the ability to upload tenant documents while out on site.
Irwin is a mechanical, electrical and FM contractor and work in a heavily regulated industry where documents must be held for a minimum of five years. With a document management system, they had better control over their data, higher levels of security and a clear audit trail.
Mayo County Council is a key provide for economic and social development in Ireland and had a large archive of documents dating back to 1963. Tighter regulations increased their document storage requirements and so they opted for a document management system. They’ve reduced manual data entry and increase security.
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Smithfield Foods is the largest pork manufacturer in the world and the accounts department receive more than 12,000 AP invoices a year. Manual checks, storage space and errors were all becoming a problem. DocuWare digitally stores these documents, accurately capturing the data on them, removing printing costs and paper storage.
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Zenith is a leading independent vehicle leasing and fleet management business. After growth, there was a spike in incoming invoices and inspection documents, coupled with a need to access documents from any location. Paper was holding them back so they implemented a document management system to digitally process and index documents.
DAF is a leading, global truck manufacturer with a focus on continuous improvement and reduction of waste. They embarked on a digital archiving project and chose DocuWare to support it. Tens of thousands of incoming and outgoing invoices are now digitally stored and easily accessible, drastically reducing paper.
