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SHG have a future-ready document management system. They have an integration with their HMS and have addressed their initial need to reduce the reliance on SharePoint. The solution will scale with them for years to come. They have 250+ DocuWare Users and plan to role out the DocuWare solution across the Organisation.
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Wernick Group’s former AP process involved printing invoices and manual data entry with their rental software. Increasing volumes of documents in the AP process was the main driver for change. Integrating DocuWare with MCS rental software helped them to remove the paper based, manual steps and gain control over supplier invoices.
CW Plant Hire offer an extensive range of hire equipment to customers across the UK. During COVID they assessed inefficient paper-based processes and excessive postage costs. Implementing a document management system removed errors, automated invoice processing, and saved them £60,000 per year on postage costs.
A DocTech client since 2016, JURA UK provide and service luxury coffee machines, mostly B2B. DocuWare has provided them with a paperless way of managing service reports and all associated finance processes. They can search, store and approve documents easily and have a data exchange integration with their ERP System, MS Dynamics.
A DocTech client since 2016, Challs manufacture and distribute cleaning products such as " Bin Buddy" and "Buster". They needed to ditch inefficient paper processes and physical archives. They now have improved data security. DocuWare is used to capture and process invoices, orders and expenses. Automated workflows route documents to specific departments.
A DocTech client since 2012, Swagelok is a global provider of fluid system technologies, growth meant their paper-based processes were stretched. DocuWare was implemented to enable the transition to digital records, saving 15 hours of admin a week. They now use it extensively including for AP processes with an integration with SAP.
Strathallan is an independent school in Scotland. The School amasses thousands of documents each year. Before DocuWare, they processed and stored paper financial and student records. They are now paperless with multiple digital forms processes, a document pool and an integration with their MIS, iSAMS.
PCB are HVAC specialists. They design, install and maintain Air Conditioning and Mechanical products. They needed help as lengthy waits for document approvals meant supplier invoices could go unpaid for long periods. A digital document approval system was implemented and has continued to evolve including integration with their finance system and the introduction of digital forms.
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A DocTech client since 2013, Zenith is an independent vehicle leasing and fleet management business. They approached us following a huge increase in documents needing to be stored and authorised as well as a high need for remote access. They are now paper free and use DocuWare's data capture capabilities to it's full potential with their AP and vehicle inspection processes. We also integrate and exchange data with their other systems.
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Lagan is a specialist facilities management service provider that had growing mound of paper, amassing tens of thousands of documents every month. They needed remote access to information, transparency and efficiency with order processing. DocuWare gave them all of that along with integration with their existing systems.
The Woodland Trust aim to protect our ancient woodlands and restore damaged areas and an office move led them to evaluate space. They digitised and securely stored their legal documents and gift aid declarations. Retention rules were applied so data was not kept longer than it should be.
York College is North Yorkshire’s largest provider of education training for 16-19 year olds. Moving to a new campus meant they needed to reduce paper and implement free storage. Invoices, application forms, payslips and contracts are now all securely stored but easily accessible to authorised users.
MSV own and manage almost 9,000 homes and needed to find a viable solution for obtaining electronic, binding signatures. The reliance on paper signatures was holding them back and slowing them down. A digital signature solution means a huge reduction in mileage for tenants and reduced admin time.
A DocTech client since 2004, Muir Group are a Housing Association in Chester with 5,500 properties. Mobile access, better control and compliance was paramount for this project. DocuWare is used throughout the organisation in many department. We have created integrations with various applications including SAP and Civica.
A DocTech client since 2015, Irwin is a mechanical, electrical and FM contractor in Northern Ireland. DocuWare has provided with them with better control over their data, higher levels of security and a clear audit trail. We have various integrations with their various on-premise bespoke systems.
Finch Aggregates manage construction logistics. Before DocuWare, orders received were manually entered into their ERP and finance package. They have ditched paper and data entry. A new digital archive was created, data capture automated, and a DocuWare integration with Sage 200 has streamlined the process.
Rules is London’s oldest restaurant. Finance processes were paper heavy, and a lot of manual data entry was required by staff. By using DocWare from DocTech, disjointed processes were hugely improved, adding automated checks and approval workflows to improve supplier invoice management. There is a DocuWare integration with Sage at this site.
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Astley Hire is a family run hire specialist. Growth meant an increase in customer accounts but the application process was slow and error prone. By integrating digital forms into their website, online application information could be fed straight into DocuWare and processed quicker.
Wettone Matthews provide a complete range of accountancy services. They were amassing huge volumes of documents and at their peak, they can process 3000 documents a week. A bulk of historical documents were scanned into DocuWare providing easy access along with email integration to store straight from Outlook.
JP Tutoring implemented a specialist solution for processing exam papers and 11+ mock exams as manually marking hundreds of papers was extremely time-intensive. It has saved them thousands of pounds, drastically reduced admin hours, ensures accuracy and provided a quick turn around on getting results to parents.
Serviceline are the UK’s premier single-source solution for the catering and refrigeration maintenance in the hospitality industry since 1989. By integrating DocuWare with their core applications, they have created a streamlined, paperless workflow that aligns with their mission to provide exceptional service to the food industry.
Mayo County Council is a key provide for economic and social development in Ireland and had a large archive of documents dating back to 1963. Tighter regulations increased their document storage requirements and so they opted for a document management system. They’ve reduced manual data entry and increase security.
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Smithfield Foods is the largest pork manufacturer in the world and the accounts department receive more than 12,000 AP invoices a year. Manual checks, storage space and errors were all becoming a problem. DocuWare digitally stores these documents, accurately capturing the data on them, removing printing costs and paper storage.
A DocTech client since 2006, MSV are a multi site Housing Association with staff needing access to tenancy documents, contracts and safety certificates remotely. With DocuWare, digital documents are now stored centrally and indexed in a specific way. Document security and accessibility are no longer concerns and they have integrations with Civica and SAP.
