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What is Document Management Software?

Document Management Software (DMS) is a web-based, digital solution that helps businesses store, organise, manage, and track electronic documents in a secure and centralised system.

DMS eliminates the need for paper-based filing, shared folder structures and informal online document storage tools. It has structure and formality and is designed for streamlining the way you store, retrieve and process documents. The main aim is to make it easier to access, share, and retrieve documents quickly and is usually tackled on a  per process basis such as the AP process.

Document Management software includes features like version control, user permissions, automated workflows, and audit trails to improve efficiency, collaboration, and compliance. 

Our document management solutions enable employees to work more efficiently and collaboratively.  They reduce the time spent managing approvals and searching for documents across multiple locations.   There is no longer a need to chase paper or spend hours on manual data entry.

Dedicated document management software avoids document chaos, duplication and loss enabling us to clearly demonstrate a return on investment for every project.

Document Management Systems - Suitable For Any Industry Or Department

Document management or file management solutions can be used across any department and in any industry to help streamline processes. We have a wealth of experience integrating our document management solutions with existing Finance, ERP, CRM, or HR software.

Let Us Introduce DocuWare

DocuWare is a document management and workflow automation software solution enlisted by more than 15,000 organisations to to replace disjointed, manual document storage and processes. DocuWare replaces paper, shared network drives, email storage, and chaotic file folder structures.

DocuWare is a web-based platform for managing digital documents, automating business processes, and improving collaboration. Essentially, the software helps organisations streamline their document-related operations, enhancing productivity and ensuring compliance. 

Perhaps your organisation is looking to go paperless, remove the manual steps within accounts payable processes, centralise employee records, or share and edit sales documentation. DocuWare can help with this and many more document management and process based requirements.

Why DocTech?

Our team have decades of experience offering a transparent and  seamless transition to DocuWare. They understand all the main business systems and processes which your DMS will need to fit into. 

We are the most experienced  provider of DocuWare in the UK & Ireland and we have some of the most technically complex implementations. 

From simple digital document archives to complex document workflows and integrations, we communicate, train and document throughout.

Read our DocuWare Case Studies. 

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Document Management Solutions From DocTech

Also known as an electronic document management system (EDMS), or an enterprise file management system, the digital solution becomes the main place to store your most important business documents such as invoices, emails, drawings, policies, contracts and more.  An electronic document management system (EDMS) can be accessed from anywhere with an internet connection, providing staff working remotely with uninterrupted access to information. 

The DocTech team start all projects by gaining an overview of your current processes, your infrastructure and what ultimately needs to be improved and why.

In our experience, DocuWare is  a great fit for most document management transformation projects. (We have other solutions when it's not).

As the longest-established DocuWare partner in the UK and Ireland, we’re uniquely positioned to deliver the above benefits to your business. 

Whether in the Cloud or On-Premise, DocuWare enables organisations to digitise all their documents in one central location no matter what format.  Data is secure and easily accessible to users with authorised permission. There’s no longer a need to print, forward emails, store paper or pay for off-site storage.

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Choosing Your UK DocuWare Provider

Choosing the right provider of DocuWare is crucial to how successful your implementation will be. As the UK's most experienced DocuWare partner, DocTech will demonstrate from the very first conversation, their competence in translating your business requirements  into a workable solution using DocuWare.

DocuWare Implementation Realities

  • Successful DocuWare projects require an experienced business process solution provider - do they have their own clients already?

  • Are you confident that your DocuWare provider understands standard business processes such as the Accounts Payable Process?

  • DocuWare is used by organisations of all sizes and industries

  • Even "paperless" businesses have inefficient & disjointed document storage 

DocTech have many case studies  and we are DocuWare integration experts.  

 

Muir Group Quote

A UK DocuWare Partner With Experience

DocTech clients benefit from our extensive knowledge and experience of implementing document management solutions.  Our in-house support team set up all new installations and the very same team are available to clients for any further software enhancements or support. 

"DocuWare is our core document management software and sits between and integrates with our key business systems. It is central to all our document management at Muir Housing Group"

Technology Director, Muir Group. Read how we helped our client Muir Housing Group with their business process challenges by implementing a document management system.

DocTech have been a Diamond and Platinum DocuWare partner since inception of the awards in 2008.

We offer a FREE process assessment where we'll chat with you about the challenges you face and what you'd like to achieve through implementing document management solutions.  We will offer improvements or alterations that will enable your organisation to reach it's desired goals, and give a free demo of the software with no obligation to buy.

Document Management Software

The Benefits of Document Management Software 

Streamline your operations and boost productivity with a powerful document management solution. By automating data capture and exporting directly to ERP or finance systems, you can save hours of employee time previously spent searching for documents.

With centralised access to all files in a secure digital database, your team can retrieve information anytime, anywhere improving version control, transparency, and collaboration. Digital workflows eliminate manual tasks, speeding up processes and increasing efficiency across departments.

Built on cloud technology and compatible with both on-premise and cloud applications, the system ensures you're always running the latest software while keeping documents safe from damage, loss, or theft. Suitable for any department or industry, this solution transforms document handling into a streamlined, cost-effective process that ultimately drives greater profitability.

DocuWare, when implemented to it's full potential, will help you to reduce or even eradicate your existing print, storage and postage costs. We will digitise your document processes and we will create a link with your main line of business. We did this for CW Plant Hire.

Challenges We Help With

invoice processing

Automate manual data entry and accurately capture data from incoming invoices. Provide real time information and full visibility of the accounts process, including invoices, purchase orders and digital signatures.

Document Workflow

Business process automation reduces the manual effort needed to complete everyday tasks. Our software stores and processes business documents, reducing paper and improving processes.

reduce paper

Reduce all associated paper costs and digitally store your documents in a secure and centralised location. Documents cannot be lost or duplicated and are readily available when you need them.

Move On From Manual Processes

DocTech News & Blog

Tuesday 19 Aug 2025
Using Document Management Systems to Manage Remote Teams
Tuesday 12 Aug 2025
Collaborative Solutions for Effective Email Management
Tuesday 29 Jul 2025
Digital Solutions for Remote Workforce Management
Friday 25 Jul 2025
Create Accounts Receivable Efficiency with Document Management Software
Contact us - info@doctech.co.uk or 0161 647 7040
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