A paperless office involves replacing physical documents with digital ones, minimising reliance on paper across day-to-day operations. This shift not only reduces clutter and storage needs but also boosts operational efficiency by enabling automation and improving access to information.
Importantly, going paperless doesn’t mean eliminating every piece of paper overnight. It's a journey that starts with small changes and grows into a full cultural shift. Employees are encouraged to rethink traditional processes and adopt digital tools that streamline how they work.
Physical documents are scanned, digitised, and securely stored in a centralised repository. Once in electronic form, these files are easy to search, share, and retrieve eliminating time wasted sifting through filing cabinets or lost paperwork.
This digital archive becomes the foundation for more advanced capabilities like automated workflows, version control, and audit trails key features that reduce errors and help ensure compliance with industry regulations.
We helped Mosscare St Vincent's Housing Group transition to a fully paperless operation. By capturing all documents digitally at the point of origin, they eliminated paper entirely from their processes saving time, reducing risk, and improving service delivery to residents and stakeholders.
High-quality image capture is crucial when converting physical documents to digital. That’s why we recommend investing in dedicated departmental scanners.
We partner with Kodak Alaris, a global leader in document imaging solutions, to provide reliable scanners that deliver sharp, accurate results every time. Many of our clients rely on these scanners as part of their successful paperless office strategy.
Physical documents are scanned, digitised, and securely stored in a centralised repository. Once in electronic form, these files are easy to search, share, and retrieve eliminating time wasted sifting through filing cabinets or lost paperwork.
This digital archive becomes the foundation for more advanced capabilities like automated workflows, version control, and audit trails key features that reduce errors and help ensure compliance with industry regulations.
Manual tasks like copying, filing, and chasing document approvals can drain productivity. With the right document management system (DMS), these processes become automated and integrated across your existing business systems such as CRMs, ERPs, or HR platforms.
You could also save some serious time and money from going paperless like CW Plant Hire.
Automation not only reduces human error but also accelerates decision-making, improves collaboration, and enhances visibility into your business operations.
One of the biggest advantages of going paperless is remote accessibility. Whether your team works from home, across multiple office locations, or on the go, digitised documents can be accessed securely from any device.
With built-in permissions and encrypted access, sensitive information stays protected supporting both flexible working and data compliance requirements such as GDPR.
Transitioning to a paperless office is a crucial step toward a more agile, efficient, and environmentally responsible business. Whether you're just getting started or looking to optimise your current setup, we’re here to help with expert guidance, proven technology, and trusted hardware solutions.
A great example of a business who has benefitted from going paperless is Felicity Bryan Associates in Oxford. Founded in 1988, Felicity Bryan Associates boasts authors such as Mary Berry and is the largest independent literary agency outside of London.
They opted to implement DocuWare back in 2019 to assist with the work involved with managing their royalty payments with their publishers. They were heavily paper based and this made the bi-annual royalty payment run really laborious.
They now store all royalties in DocuWare and can access them instantly as and when required from any location. They have DocuWare integrated with their finance system, Sage and find their finance processes are now much slicker and more streamlined. They use DocuWare to send and store correspondence with their publishers.
DocuWare’s intelligent indexing data capture tool is a great help in removing the need for manual data entry from the incoming documents, most of which are in PDF format.
Our paperless office solutions eliminate these challenges by digitising your information and streamlining how it flows through your business. With a central, secure digital repository:
Documents are accessible instantly from any location or device
Workflows are automated, not manually routed
Collaboration is seamless, regardless of where employees are working
Physical storage costs disappear—and so does clutter
Implementing a document management system (DMS) transforms how your team works by integrating with your existing tools (CRM, ERP, HRM systems, etc.) to deliver a fully connected, paper-free experience.
Paper waste is still a major issue in offices today, yet it’s so easy to reduce. By moving to digital workflows, you instantly cut back on:
Unnecessary printing & use of paper
Excess energy consumption from printers and copiers
Carbon emissions from paper production and transportation
info@doctech.co.uk
0161 647 7040