We are aware of the complex needs of construction organisations when it comes to efficiently organising, managing and accessing the wealth of documents created during large-scale projects.
With multiple storage locations, shared projects, numerous drawing versions and email communication, it’s no surprise that there is a large appetite for our document management solutions in the tightly regulated industries of construction and Facilities Management.
DocTech have built a strong reputation over the last 40 years of customer focused solutions, tailored to individual construction business needs. With robust document management software that has a long track record of success, our team of in-house experts have the knowledge and experience to improve business process efficiency.
Our construction-specific solutions allow teams to share, track, and manage all project documents — such as bids, submittals, approvals, punch lists, field data, work orders, and audits — in real-time, from any location.
Once stored in our document management software, documents are safe from loss, damage or duplication. With high levels of security including two factor authentication and strict access rights, data is routinely backed-up in separate data centres.
A document management system for the construction industry means all project documents can be quickly found and easily linked together. If a project file is required externally, the relevant documents can be exported at the push of a button.
Our document management software offers high levels of document control. It can clearly provide the full history of a document, including different versions, changes made, by who, and when the changes were made, and ensures only the current version of a document is shown to non-edit access users. This makes construction audits a breeze.
Documents can be annotated and highlighted with digital stamps for approvals, enabling work to be carried out in the same way as it could with paper. The original document is always available to revert back to when needed.
Document workflows and approval processes are much easier to control with construction document management software. Where construction firms previously had to tediously record project costs using Excel spreadsheets, our document management software can split invoice amounts with a digital workflow and transfer them to an integrated accounts or ERP system.
This removes manual steps and increases efficiency.
Workflows can be customised to follow or enhance existing business rules, enabling processes to flow seamlessly. Likewise, user accessibility can also be customised so certain documents are only accessible to those with the right permissions.
Finch Aggregates has been a trusted supplier of sand, aggregates, and soil to the construction industry for over 40 years.
Facing challenges from a heavily paper-based order and invoicing system, Finch Aggregates partnered with DocTech to streamline their operations. By implementing DocuWare’s cloud-based document management solution, the company now benefits from automated data capture, intelligent indexing, and seamless integration with their ERP system (Sage 200).
This transformation has drastically reduced manual tasks, improved document retrieval times, and enabled the business to scale more efficiently even during their busiest periods. Looking ahead, Finch Aggregates plans to expand digital workflows across other departments, ensuring continued growth and operational efficiency.
Lagan Construction Services, delivers expert Asset Management, Construction, and Fit-Out services across the UK.
Faced with rising volumes of paperwork over 12,000 engineer reports and 3,000 invoices monthly—the company sought a smarter, more efficient document handling solution.
In partnership with DocTech, they implemented DocuWare, a flexible, integrated document management system that streamlined their processes and eliminated time-consuming paper-based workflows.
Fully integrated with their CAFM and accounting systems, DocuWare enables remote access to vital documents, secure sharing with partners, and simplified reporting through Crystal Reports.
With a rapid rollout completed in just six weeks, Lagan Construction Services has significantly improved operational transparency, reduced archiving costs, and ensured scalability for future growth.
When business processes are automated, valuable information can be shared instantly making it easier to track budgets and deliver projects with greater efficiency.
By digitising the processes around risk assessments and hazards, project managers can easily identify, document and deal with any risk related processes. When searching, the related information is easily and quickly accessible. When needing to document something risk related, it is simple to create a document using a digital form.
Additionally, document reviews are simplified when documents are stored digitally. Information is easily accessible to all those involved and reminders can be sent when required.
If your construction business if struggling with document chaos, looking for a dedicated document management system or just some advice, get in touch and have a chat with our experienced team - info@doctech.co.uk or 0161 647 7040
info@doctech.co.uk
0161 647 7040