Fleet Management & Logistics

For organisation's that own or manage moving assets such as lorries, cars, or construction machinery, it's vital to keep detailed records about them.  Where they are being used and what for, insurance records, vehicle health, MOT details, registration and VIN numbers, petrol volumes, vehicle damage...the list is endless.  These documents vary in type and size, and some can be images which can all be difficult to manage.

If fleet vehicles aren't managed properly, expenses can increase, company assets may be misused, and fines could be issued where there are breaches in compliance.  This can cause lower standards of customer service along with a damaged reputation.

With a growing client base of fleet management and logistics companies, there is an increasing need for businesses to accurately and efficiently store this information and link it to data held in other business applications.

If you want to ensure complete visibility of business operations, whilst offering a professional service that's on budget, and within tight timescales, then we have the experience and the software to help.

By implementing cutting-edge document management software, fleet management and logistics companies can seamlessly integrate with their vehicle management system or finance package.  This integration streamlines business processes, automates repetitive tasks, supports supply chain management and significantly boosts the efficiency of operations.

Manual data entry is a thing of the past as our document management software can automatically read information from check sheets, inspection documents, invoices and more.  This data can then be transferred into any integrated system to generate tasks and / or for further processing.

We also find there is a need to convert incoming files to a format that can be ingested by your other systems such as ERP or vehicle management software. 

Our document management system doesn’t just securely store vehicle details and maintenance records, it provides an easy way to access your business data.  Critical information is just a few clicks away enabling smarter decision-making regardless of your location.  Information can be found on mass and not just on a case-by case basis.

By automating document workflows, our software dramatically reduces the risk of human error, ensures compliance with the latest regulations, and frees up your team to focus on what they do best - delivering exceptional service to your clients.

You can read our case studies from Finch Aggregates and Zenith Intelligent Vehicle Solutions to understand more about how we've supported these fleet management and logistics companies with our document management software.