For organisation's that own or manage moving assets such as lorries, cars, or construction machinery, it's vital to keep detailed records about them. Where they are being used and what for, insurance records, vehicle health, MOT details, registration and VIN numbers, petrol volumes, vehicle damage...the list is endless. These documents vary in type and size, and some can be images which can all be difficult to manage.
Transportation services are expected to be reliable, cost-effective and adhere to tight timelines. Documents need to be immediately retrievable, be it to monitor a shipment or to answer an urgent customer request. We can provider you with a solution which enables you to more easily enforce compliance policies helping to you avoid penalties, control costs, and create a reliable supply chain.
With a growing client base of fleet management and logistics companies, there is an increasing need for businesses to accurately and efficiently store this information and link it to data held in other business applications.
By implementing cutting-edge document management software, fleet management and logistics companies can seamlessly integrate with their vehicle management system or finance package.
This integration streamlines business processes, automates repetitive tasks, supports supply chain management and significantly boosts the efficiency of operations.
Manual data entry is a thing of the past as our document management software can automatically read information from check sheets, inspection documents, invoices and more. This data can then be transferred into any integrated system to generate tasks and / or for further processing.
We also find there is a need to convert incoming files to a format that can be ingested by your other systems such as ERP or vehicle management software. 
Zenith Intelligent Vehicle Solutions
Understand more about how we've supported these fleet management and logistics companies with our document management software.
Our document management system doesn’t just securely store vehicle details and maintenance records, it provides an easy way to access your business data. Critical information is just a few
clicks away enabling smarter decision-making regardless of your location. Information can be found on mass and not just on a case-by case basis.
Automating document workflows reduces the risk of human error, ensures compliance with the latest regulations, and frees up your team to focus on what they do best - delivering exceptional service to your clients.
Our solution seamlessly integrates with vehicle management systems to ensure a smooth flow of information across platforms. By automating data capture, it eliminates the need for manual entry, significantly reducing errors and enhancing accuracy.
The accounts payable process is streamlined through automated invoice processing, enabling invoices to be handled in minutes and improving overall cash flow. Documents are instantly accessible from any device, easily searchable, and can be linked to any transaction, rental agreement, or vehicle, eliminating the risk of loss, damage, or theft.
Advanced version control, document tracking, and robust security features further enhance document management. Additionally, incoming files can be automatically converted into compatible formats for ingestion by your existing systems, boosting efficiency by removing manual tasks and ensuring seamless integration across your operations
With a cloud solution, there is never any hardware to maintain or upgrade fees to pay. Your business document management system can be up and running in days, not months.
DocTech solutions enable invoices to be turned around in minutes, creating an improved cashflow. An invoice can be generated as soon as a delivery receipt is received.
Our document management software for fleet management and logistics companies automates tasks; improving processes, reducing errors and removing data entry.
Get in touch and hear how our solutions can solve your business headaches. Call 0161 647 7040 or email us at info@doctech.co.uk.
info@doctech.co.uk
0161 647 7040