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Document Management Software for Fleet Management & Logistics

For organisation's that own or manage moving assets such as lorries, cars, or construction machinery, it's vital to keep detailed records about them.  Where they are being used and what for, insurance records, vehicle health, MOT details, registration and VIN numbers, petrol volumes, vehicle damage...the list is endless.  These documents vary in type and size, and some can be images which can all be difficult to manage.

If fleet vehicles aren't managed properly, expenses can increase, company assets may be misused, and fines could be issued where there are breaches in compliance.  This can cause lower standards of customer service along with a damaged reputation.

With a growing client base of fleet management and logistics companies, there is an increasing need for businesses to accurately and efficiently store this information and link it to data held in other business applications.

If you want to ensure complete visibility of business operations, whilst offering a professional service that's on budget, and within tight timescales, then we have the experience and the software to help.

By implementing cutting-edge document management software, fleet management and logistics companies can seamlessly integrate with their vehicle management system or finance package.  This integration streamlines business processes, automates repetitive tasks, supports supply chain management and significantly boosts the efficiency of operations.

Learn More About Document Management

DocTech customer quotes__ZenithManual data entry is a thing of the past as our document management software can automatically read information from check sheets, inspection documents, invoices and more.  This data can then be transferred into any integrated system to generate tasks and / or for further processing.

We also find there is a need to convert incoming files to a format that can be ingested by your other systems such as ERP or vehicle management software. 

Our document management system doesn’t just securely store vehicle details and maintenance records, it provides an easy way to access your business data.  Critical information is just a few clicks away enabling smarter decision-making regardless of your location.  Information can be found on mass and not just on a case-by case basis.

By automating document workflows, our software dramatically reduces the risk of human error, ensures compliance with the latest regulations, and frees up your team to focus on what they do best - delivering exceptional service to your clients.

You can read our case studies from Finch Aggregates and Zenith Intelligent Vehicle Solutions to understand more about how we've supported these fleet management and logistics companies with our document management software.

Get In Touch

Why Do Fleet Management and Logistics Companies Use Our Software?

  • Integration with vehicle management systems provides a seamless flow of information
  • Automatic data capture improves accuracy, removing manual data entry and errors
  • Simplified and improved AP processes with automated invoice processing
  • Documents are easily searchable and instantly available from any device
  • Documents can be linked to any transaction, rental agreement or vehicle
  • No more risk of loss, damage, or even theft. 
  • Improved version control, document tracking and security
  • Invoices can be processed in minutes improving cash flow
  • Increased efficiency as manual tasks are removed
  • Incoming files can be converted into a format which can ingested by your other systems

Consider DocTech For Your Business Process Improvements

Fleet management, warehousing, and logistics are complicated businesses. Transparent processes are crucial because mistakes can be costly.

Automation improves customer serviceAt DocTech we understand the value of quality service and how important it is for companies to respond to customer queries at any point in their buying journey.

We know that these industries are fast-paced but are often still reliant on manual processes.  With constant changes and new competition, fleet management and logistics companies are under pressure from Government legislation, spiralling operational costs, variable fuel prices and driver shortages.

We also know that staff need systems that are user friendly and uncomplicated.

A web-based document management solution from DocTech offers businesses a way to stay on top of constant changes, and all users the ability to access information from anywhere, at any time, and from any device that connects to the web.

With a cloud solution, there is never any hardware to maintain or upgrade fees to pay.  Your business document management system can be up and running in days, not months.

DocTech solutions enable invoices to be turned around in minutes, creating an improved cashflow.  An invoice can be generated as soon as a delivery receipt is received.

Our document management software for fleet management and logistics companies automates tasks; improving processes, reducing errors and removing data entry.

Get in touch and hear how our solutions can solve your business headaches.  Call 0161 647 7040 or books a time in our diary below.

Book a FREE Process Assessment

Perfect Solutions For Your Business!

We are industry experts with over 75 years of combined experience on our team. We have delivered success for hundreds of businesses just like yours.

Managing Delivery Notes

Store and Manage delivery notes in one central, electronic location. Easily link delivery notes, purchase orders and invoices.

Link Documents

Desktop Scanning

Our document scanning software gives you full control of the flow of information coming into your business. No more lost documents or bottlenecks - just increased efficiency, productivity, and profitability.



We create digital workflows to meet an organisation’s bespoke requirements. We can provide an electronic system to track, edit, store and manage all documents associated with any existing or new process.

Digital Processes

Digital Signatures

Digital signatures are considered equal to physical signatures and the technology used to obtain them improves the speed of auditing, provides smoother turnaround on contract completions, as well as reducing the associated costs.

Sign Electronically

Accounts Payable

Automating manual data entry, accurate data capture of incoming invoices, real time information, full visibility of the process from start to finish, three way matching of invoices, purchase orders and delivery notes and digital stamps.

Streamline Accounts

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Contact us now for more information 0161 647 7040