Hospitality

Document Management Software for Hospitality

Hospitality businesses manage huge volumes of documents and information across Finance, Operations, HR, Estates and multiple locations. Supplier invoices, contracts, employee records, property documents and operational information all need to be securely managed while remaining easily accessible to the people who need them.

DocTech helps hotels, pub groups, restaurants, breweries and other hospitality businesses use DocuWare to bring documents and processes together in one secure system. From automating invoice approvals to managing contracts, digital forms and workflows, DocuWare reduces administration and connects information across your business.

DocuWare is a web based document repository offering a secure, compliant way to store, share and manage documents and data. It is AI driven with many clients such as Thwaites Brewery & Hotels utilising integrated digital signatures and forms technology to start processes and remove manual and paper based efforts.  

One System for Hospitality Documents & Processes

For multi-site hospitality businesses, DocuWare provides authorised teams with access to the documents and tasks they need, wherever they are working. It can also integrate with existing Finance, ERP, Property Management and other business systems, helping reduce manual administration and create more connected processes across the organisation.  

Automated Purchase to Pay for automated invoice capture., matching and approval has long been and still is, a very common first application of document automation for our hospitality clients. 

DocuWare offers a secure, complaint way to store, share and manage documents and data. It is AI driven with many clients such as Thwaites Brewery & Hotels utilising integrated digital signatures and forms technology to start processes and remove manual and paper based efforts. 

Replace Manual Forms with Automation

By utilising the power of our digital forms software like Thwaites have, employees, suppliers or even customers can enter any required information digitally - accurately capturing the right details first time. 

DocuWare digital forms help hospitality businesses replace paper forms, PDFs, spreadsheets and manual data entry with a faster, more controlled process. Employees, suppliers and customers can submit information digitally, with mandatory fields helping ensure the right details are captured first time.

Once submitted, information can be securely stored in DocuWare and automatically trigger the next stage of a process. This could include routing a request for approval, notifying a manager, creating a task, collecting additional information or updating another business system.

For multi-site hospitality businesses, digital forms can support processes across Finance, HR, Operations and individual hotels, pubs or restaurants, reducing repetitive administration and creating a more consistent flow of information across the organisation.

Automate Contracts & Digital Signatures

Digital forms can replace paper, PDFs and spreadsheets across HR, Operations, Finance and other hospitality processes. Employees, suppliers and customers can submit information digitally, with mandatory fields helping ensure the right information is captured first time. Once submitted, DocuWare can securely store the information and automatically trigger the next step, such as an approval, notification, task or signature.

Contracts can also be managed digitally from creation and distribution through to electronic signature and secure storage. Automated reminders help teams keep track of outstanding or expiring documents, reducing manual follow-up and giving greater visibility over important agreements.

For many of our hospitality and hotel clients, integrated digital signatures are used for processes including event and wedding contracts across hotels and inns, creating a faster and more streamlined process.