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Document Management Software in Healthcare

In the dynamic world of healthcare, embracing digital transformation is no longer an option - it's a necessity.  Document management in healthcare is a key part of the overall process changes that are often needed.

Maintaining patient confidentiality and regulatory compliance without killing productivity is a top priority for healthcare providers.

With a bespoke document management system including workflow and digital forms, you can say goodbye to chaotic document management in your healthcare organisation.

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Why is Document Management in Healthcare a Growing Requirement?

  • Reduce multiple types of document storage and associated costs
  • Replace paper, email and network folders, creating uniform processes
  • Web-based software means documents are available from any location
  • Minimise risk with bespoke access and document history
  • Ensure documents are preserved and backed-up
  • Provide staff with role-based access to documents
  • Deliver projects with greater efficiency
  • Track, share and manage project documents in real-time, from any location
  • Be more productive, compliant and profitable

Consider DocTech for your Process Improvements

Our scanning solutions and document management software eliminate the ongoing battle with securely storing documents and information, and then trying to find them!  Gain instant access to documents anytime, anywhere.

NHS electronic documents We will map out your current processes and improve them, increasing efficiency, compliance and profits.

Implementing document management for some healthcare organisations may mean delivering a fully automated data capture and document management solution.  This could be complete with the ability to identify documents by their type and / or patient ID, whilst assigning tasks to the correct member(s) of staff.  Others might simply require a more effective scanning solution to remove paper from lengthy processes.

The DocTech team have helped organisations make these document management improvements for over 40 years.

For public or private sector healthcare professionals, utilising healthcare document management software features such as digital forms, can be a huge win for efficiency.

Cyber-crime and healthcare

Digital forms can be used to generate electronic patient record information that can be automatically pushed into other systems, reducing manual admin and associated errors.

Document management for the healthcare sector is provided via a web-based application with bespoke user permissions.  This reduces risk and increases the security of document access.  Clamping down on user permissions also avoids important documentation being lost, deleted or duplicated.

With our document management software, healthcare professionals can ensure confidential documents are secure.  Sensitive data is encrypted, backed up multiple times and there is control over document versions and changes made

Patient care improves and administrative tasks in hospitals, clinics and private practices are streamlined, and documents at your fingertips. 

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Document Management Healthcare Processes

DocTech’s solutions provide a healthy approach to paperless, document management healthcare processes. What does that look like? Allow us to demonstrate.

On a typical workday, information can be processed in many ways.  From paper documents to emails and other electronic files, this information usually finds its way into filing cabinets, shared network drives or email accounts.

For many employees, it can be a struggle to stay on top of daily workloads.  Being inundated with information and hampered by inefficient business processes often leads to frustration and lowers productivity levels.

errors with manual data entryIt’s no surprise then, that forward-thinking healthcare organisations are seeking out solutions to eliminate manual processes and repetitive tasks.

When properly implemented and configured, document management software in healthcare allows employees to quickly store and retrieve the documents they need, at the click of a mouse.  This can be as simple or as complex as you desire, based on your needs and budget.

And the result? Web-based, efficient document storage with the ability to add document workflows that create tasks and reminders.  A significant reduction in risk and an increase in productivity allows staff more time for patient care.

Learn More About Document Management

Document management in healthcare often comes from a need to enhance patient experience with immediate access to both archived and current patient data.  To achieve this, an integration with other systems such as a finance package or patient record system is required. 

At DocTech we are experts in all kinds of software integration, enabling separate systems to 'talk' with one another so processes are streamlined and time is not wasted duplicating tasks.

With our software, we can securely store patient information in compliance with legal requirements.  A single, centralised document pool provides visibility of a documents status, employee tasks and outstanding document approvals.

With dedicated document management software in healthcare, we go further than simply being paperless.  With document imaging, content management and workflow solutions, your organisational processes are optimised and your capacity to perform is enhanced.

_patient data captureThe ability to capture data from documents, assign them to a patient record and generate a task is so valuable.

With automated processes from our solutions, time efficiencies are quickly realised, reducing costs and improving productivity.

At DocTech, we are dedicated to guiding your organisation through this essential digital transition.  Ensuring that the integration of technology into your daily operations is smooth, efficient, and most importantly, beneficial to both your staff and patients.

From simple scanning solutions to complex document workflows, we can provide a solution for your healthcare organisation.

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Perfect Solutions For Your Business!

We are industry experts with over 75 years of combined experience on our team. We have delivered success for hundreds of businesses just like yours.

Reporting Suite

Use a central platform to collect, integrate, analyse and present your organisation’s data from multiple databases. Measure and track KPIs in real time.

Track KPIs

Accounts Payable

Automate manual data entry, provide accurate data capture of incoming invoices and get real time information. Ensure your team has full visibility of the process from start to finish.

Streamline Accounts

Data Capture

Accurate data capture is vital, and some organisations have very specific data capture needs. Our products help extract data for those with high levels of information in unstructured formats.

Get Accurate Data


We create digital workflows to meet an organisation’s bespoke requirements.  We can provide an electronic system to track, edit, store and manage all documents associated with any  process.

Digital Processes


To comply with industry regulations, we can help you manage document version control, provide a clear audit trail and know who was the last person to amend what document and when.

Comply With Regulations

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Contact us now for more information 0161 647 7040