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Why Consider Data Capture Solutions?

Data is at the heart of any business - employee records, financial information, salaries, number of sales, invoices....

Incoming data can present a problem - how can it be captured in an efficient and reliable way?

Incoming documents such as invoices contain data needed for key business systems. More often than not, manual data entry and manual checks are required to process a document.

If this captured data is inaccurate, unstructured or spread across multiple locations it can result in inefficiencies, poor decision making or lost revenue. 

Information that's trapped on paper, alongside manual data entry and copying information from one business system to another are the main reasons errors occur.  They also take up a lot of employee time.

Automated document processing and data capture software ensures accurate information makes its way through the business from the start. 

Automating Data Capture

Automating data capture gives businesses credibility as well as the confidence that data is accurate.  Many of our clients tap into this data and use it as knowledge to improve their decision making process.

Accurate data throughout the organisation increases revenue, improves customer service and reduces overheads by eradicating the reliance on manual data entry and the accompanying mistakes.

Automating data capture with DocTech collects the right information and securely stores the related document in our document management software.

Accurately captured data provides the ability to push and pull the data between multiple systems.  

Understand exactly how your processes are performing to keep ahead of the competition.

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The Benefits of Data Capture Software

  • Eradicating data entry saves time, costs and reduces risks 
  • Efficiently capture data from unstructured documents
  • Maintain reliable and cleansed data to improve decision making
  • Have the confidence to automate document processing
  • Machine learning speeds up processing times
  • Check against data captured on other documents
  • Scalable solutions for any size organisation 
  • Increase the speed actionable information is received
  • Remove the reliance on paper
  • Reduce the time it takes to input and store information

Accurate data provides the backbone for organisations when assessing sales figures, understanding gaps in productivity or finding ways to increase productivity.  It is vital to accurately capture data from the start as bad data can lead to bad decisions.

"We process around 40,000 documents per year and the data capture of our invoices is now 100% accurate"

IT Programme & Product Development Manager, Vehicle Rentals.

Organised Data

Combining our document management system DocuWare, with our data capture solutions ensures key information is taken from scans, emails, PDFs and other documents to become the index fields that documents are stored against.  This simplifies and speeds up searches as users can find documents by searching any of the data captured - date, amount, document type, supplier details etc.

Upon document capture, any information to be corrected can be done by the user.  This, combined with Optical Character Recognition and machine learning technology enables the software to improve over time, increasing in speed and accuracy. 

Improve, Organise and Grow

With accurate data capture taken care of, employees will no longer spend hours tediously re-keying information but can instead, focus on business growth and building better customer relationships.

Documents are now efficiently organised in a digital system, removing paperwork and associated problems such as loss or damage.  Reports can easily be obtained based on accurately indexed data, and risk is reduced by removing problems associated with human error.

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Bespoke Data Capture Requirements

We understand that many organisations have specific data capture needs that go beyond the norm.  Instances where high levels of information needs to be extracted from unstructured data, or where line item invoice information needs capturing and processing.

Intelligent Indexing

For more complex requirements, our partnerships with ABBYY, Kodak Alaris and Advanced Data Spectrum mean we can cater for organisations with next level data capture needs.  We provide data capture solutions built for the needs of todays complex digital business.  Advanced recognition capabilities can handle every job size, from ad hoc single documents to large batch jobs requiring tough SLAs.

High volume, high speed workgroup document scanners from Kodak Alaris are designed to maximise productivity and flexibility.  Content from documents entering through any channel, in any format, can be automatically extracted, understood and delivered, removing manual processing delays and inaccuracies.

Natural Language Processing (NLP) technology automates the identification and extraction of content from unstructured documents like contracts, leases, emails, invoices and shipping documents meaning every document can be accurately processed.

Whatever your requirement no matter the size or complexity, get in touch and understand how we can start helping you with data capture solutions today.

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Challenges We Help With

Document Management

With our software all your documents are stored and shared digitally. It’s faster, more transparent, and more efficient than traditional paper-based methods and enables employees to work more efficiently. Available in the Cloud or On-Premise, your data is secure and backed up.

Processes Workflow

We create digital workflows to meet an organisation’s bespoke requirements. We can provide an electronic system to track, edit, store and manage all documents associated with any existing or new process.  Approve or reject invoices, view tasks, authorise holidays and much more.

Go paperless

Reduce all associated paper costs and digitally store your documents in a secure and centralised location. Documents cannot be lost or duplicated and are readily available when you need them.  Information is seamlessly routed around the business reducing overheads.

Move On From Manual Processes

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Contact us - info@doctech.co.uk or 0161 647 7040
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