Intelligent Document Processing

Intelligent Document Processing (IDP) with DocTech

Organisations are learning that poor document based processes can quickly become a barrier to efficiency and profitability.

Time lost, frequent errors, and manual processes cause issues across departments in all industries.

DocuWare IDP is an Intelligent Document Processing solution that uses AI to automate the capture, classification, and extraction of data from unstructured documents like invoices, contracts, and HR forms. It transforms paper and digital documents into structured, usable information, improving accuracy, reducing manual data entry, and accelerating workflows by automatically identifying document types and extracting relevant data. 

How DocuWare IDP Works:

Document Capture: 

DocuWare IDP gathers documents from various sources, including emails, scanned documents, and digital forms. 

It uses AI to instantly recognize the type of document (e.g., invoice, contract). 

Machine learning and Optical Character Recognition (OCR) extract relevant information, even from complex or handwritten documents. 

Extracted data is used to trigger automated processes, such as routing documents to the correct department or updating existing systems. 

DocuWare AI-powered, platform-agnostic solution is transforming document management by automating and streamlining workflows across processes.

Transform static documents into dynamic, automated workflows. With AI-driven classification, extraction, splitting, and handwriting recognition, DocuWare’s Intelligent Document Processing is meticulously crafted to:

•   Eliminate manual data entry
•   Automatically route documents
•   Extract complex information accurately
  

   

  Examples of IDP in Action:

  Common applications of DocuWare IDP include PCN fines, Bills of Lading documents, Loan applications, Delivery notes and other processes where documents contain unstructured data.

  With cutting-edge OCR technology, DocuWare captures and extracts data accurately from documents with unstructured data where traditional OCR tools would structure and can even handle handwriting.

  It goes beyond basic data capture, intelligently recognising line items and difficult-to-read text, adapting to your needs.

  DocuWare IDP empowers businesses from startups to enterprises to seamlessly integrate tailored data capture with document workflows and automation.

How IDP Works: Precision & Automation

Classification 

Your documents arrive (email, scan, upload), and IDP instantly identifies the type invoice, contract, claim, HR form, and more triggering the correct workflow. 

Splitting & Cropping 

Batches are intelligently split into individual files and auto cropped for optimal consistency.

Extraction (OCR + HTR) 

Extracts both printed and handwritten text recognition (HTR), even from poor‐quality scans, and manages complex layouts or tables. 

Workflow Integration

Captured data feeds straight into DocuWare workflows and your other systems (ERP, CRM, HR), cutting wait times and errors.

Typical Use Cases For IDP

Accounts Payable

Auto recognise invoices, extract vendor, totals, line items; match them with POs and route anomalies AP teams process faster and more accurately 

Human Resources

Automatically classify resumes, contracts, tax forms—extract and populate employee records, and insert tasks like provisioning or compliance checks 

Contracts & Legal Docs

Extract deadlines, clauses, and signatory info––automate renewals, signature flows, e discovery, and secure storage 

Claims & Quality

Auto classify applications, reports, photos PCN fines —extract data to launch validation workflows, accelerate payouts, and satisfy regulatory needs 

Additional scenarios include mailroom automation, customer onboarding, compliance checks, and logistics – all supported by field-proven pre-trained models .

Why Do DocTech Clients Choose IDP?

Maximise operational efficiency

Dramatically cut processing times (e.g. cut order handling from 30 to 5 minutes).

Reduce risk & boost compliance

Automatic checks, audit trails, renewal reminders.

Scale cost-effectively

Handle growing document volumes with the same team.

Integrate seamlessly

Works within DocuWare’s document-management environment and connects to your existing CRMs, HR/Finance systems, ERP, etc.

Full-service integration between your main systems and DocuWare is available. 

Getting Started

See IDP in Action

Request a personalised demo today and explore how Intelligent Document Processing can elevate your document workflows—without disrupting your existing setup.