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Understanding Digital Signatures

With a hybrid of remote and office working now the norm, the adoption of digital signatures is becoming more and more common to streamline processes and avoid delays.

Organisations looking to implement secure electronic interactions on forms, contracts, financial documents or emails will need the right software to make it happen.

Electronic signatures from DocTech

Electronic signature software provides businesses with the safest and easiest way to obtain digital signatures.

Legally binding and compliant, it greatly improves the turn around on signed documents reducing waiting time from days, to minutes.

Integration with our document management software means digital signatures can easily feed into your existing digital processes.

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The Benefits of Digital Signatures

  • Legally binding and compliant
  • Used in face-to-face meetings or remote scenarios
  • Integration with a wide variety of existing or new applications including Sales Force, Office 365, SAP, Sage and Sage 3X
  • No printing or paper required, increasing savings
  • Full transparency of all signature-based processes within the organisation
  • Space-saving, thanks to secure digital storage
  • Provides direct access to your documents
  • Two factor authentication
  • Guarantee of file integrity
  • Faster and safer

Digital signatures are considered equal to physical signatures when the correct measures are in place.  With our partners at Validated ID, our solutions can provide much higher levels of security than traditional methods.

Enlisting digital signature technology improves the speed of auditing, provides a smoother turnaround on contract completion and reduces all associated costs.  In a Covid world where remove working is common place, they also offer convenience to your clients.

Digital signatures can be used internally or externally with suppliers and clients. They give the ability to sign multiple documents remotely utilising two-factor authentications for security.

Our digital signature software easily integrates with our Document Management System, creating the perfect way to manage and sign documents associated with workflows and notifications.  Long term client Moss Care St Vincent had huge success with their integration, reducing admin time, improving processes and most importantly, removing travel for tenants with documents to sign.  Read our Case Study to learn more about how this was achieved.

The different signature methods can be combined in order to adapt to the needs of teams and individuals, and based on the number of signatures required, we offer various ways to sign:

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Remote Signatures

Documents can be sent to anyone with a computer, smartphone or tablet and requires no software installation.  The signer receives the document via email from our document management software, followed by a one time password sent to their phone.  The signers ID is verified which in turn allows them to sign the document.

Biometric Signature

A handwritten signature can be used in face to face situations on a tablet that is capable of capturing biometric information. Evidence such as the speed, pressure and inclination are collected, encrypted and embedded into the document which can uniquely identify the signer.

Centralised Signature

A remotely used electronic signature can be created via an app on a smartphone or tablet.  Accessing a web page makes it possible to sign a large volume of documents in a small amount of clicks.  This is incredibly valuable for Finance and Human Resources departments.  The signer is identified with a unique certificate that has previously been installed on the device being used.

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Challenges We Help With

1 Document Management

With our software all your documents are stored and shared digitally. It’s faster, more transparent, and more efficient than traditional paper-based methods and enables employees to work more efficiently. Available in the Cloud or On-Premise, your data is secure and backed up.

10 Compliance Check

If your business needs to comply with industry regulations relating to information security, sharing, storage, and document control then we have the experience to help you. Manage version control, provide a clear audit trail and know who was the last person to amend what document and when.

Quality Processes

Processes improve and become slicker when they are managed more carefully, and at DocTech, we can ensure the security, tracking, version control and auditability of your documents are achieved. Our solutions comply with the standards of ISO on how to handle your documented information.

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