Manufacturers invest heavily in efficient production processes, but many still rely on manual administration, disconnected systems and outdated methods of managing documents.
At DocTech, we help manufacturers bring the same efficiency to their back-office operations. Using DocuWare, we digitise documents, automate workflows and connect information with existing ERP, finance and business systems.
From purchase orders and invoices to CAD drawings, quality records and production documents, DocuWare provides a secure, central location for managing business-critical information, ensuring teams can access the right documents and latest versions when they need them.
Lost documents, outdated information and manual processes can lead to costly errors, production delays and compliance risks.
Our document management solutions help manufacturers reduce these risks, improve productivity and streamline processes across departments and multiple sites.
Manufacturers use DocuWare to manage and automate a wide range of document-heavy processes, including purchase orders, supplier invoices, delivery notes, goods received records, CAD drawings, production documents, quality control records, test certificates and Standard Operating Procedures (SOPs).
From automating invoice processing and purchase approvals to managing document versions, compliance records and supplier information, DocuWare helps reduce manual administration and improve access to business-critical information. By integrating with existing ERP and finance systems, documents and data can flow more efficiently between departments, supporting smoother operations across the business.
Manufacturing businesses typically rely on several systems to manage their operations, including ERP, finance and quality management software. However, the documents, approvals and information supporting these systems are often managed separately, creating unnecessary manual work and inefficiencies.
At DocTech, we take time to understand your existing systems and processes before recommending a solution. Our aim is to make your systems work better together, not introduce unnecessary complexity.
By integrating DocuWare with your existing software, we can automate the exchange of documents and data, reduce duplication and make information easier to access. In many cases, users can retrieve documents directly from their ERP or finance system without switching applications.
DocuWare supports document-heavy processes across manufacturing businesses, from automating incoming invoices and purchase approvals to managing quality records, compliance documentation and Standard Operating Procedures (SOPs).
The result is less manual administration, better document control and more efficient processes across your organisation.
For many of the manufacturing businesses we work with, the aim of implementing a Document Management System (DMS) such as DocuWare is to bring documents, data and processes together in one central, secure system.
By combining digital document storage with automated workflows and electronic forms, DocuWare helps reduce manual data entry, streamline approvals and create a single source of truth for business information.
Crucially, DocuWare works alongside existing ERP and finance systems, enabling the exchange of documents and data between systems, reducing duplication and helping information flow more efficiently across the business.
Reduce Paper & Storage Costs – Replace physical filing with digital archiving, reducing printing, storage and associated costs.
Support Quality Management – Keep SOPs, quality records and compliance documents organised, accessible and up to date.
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Implementing a dedicated document management system will deliver improved tracking, smoother workflows, and removed pain points to those working in the manufacturing.
Document management software and manufacturing are a great fit delivering improvements in efficiency and productivity. The system quickly becomes a critical tool in supporting key business operations.
Processes are streamlined, collaboration enhanced and compliance improved. Critically, a document management system provides secure and transparent management of the vast array of documents and data associated with manufacturing operations.
Manufacturing is complex. There are pressures at every step of the process, and any bottlenecks or roadblocks can derail the whole operation. That’s why manufacturing businesses look for solutions to streamline processes at every step of the journey.
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With document management software for the manufacturing industry, you can say goodbye to the days when a misplaced document would throw a metaphorical spanner in the works.
Instead, all documents - whether they're drawings and manuals through to invoices and delivery notes - are stored digitally and safely backed up. Either in the cloud or hosted on your servers and fully accessible by anyone with the relevant permissions.
This delivers benefits across the business. Productivity increases because staff no longer need to rummage through filing cabinets or shared drives for elusive documents. Time is saved during audits because every document can be found instantly with minimal hassle. Version control means there are no duplicates to look through and no confusion. Clear labelling shows which is the latest document along with who changed what and when.
Whatever your line of manufacture - from tyres and valves, right through to food and medical devices - we can offer a simple archiving solution through to the most complex level of document management. Our solutions can be scaled and tailored to the needs of any business, meaning you only pay for the access you need.
And the best thing? All of these benefits are passed along to your clients too. More efficient processes at your end mean higher customer satisfaction, better customer retention, and the opportunity for repeat orders.
All paper has now gone! We still have some historical documents we occasionally need to refer to and when we do, they are scanned into the digital cabinet and then destroyed. The biggest benefits of implementing DocuWare is the accessibility of information across the office, saving on storage space and saving some trees! The ease of use, and the support from DocTech is very good.
The digital transformation at Serviceline has set a new standard for efficiency and accuracy in their operations. Their Ops Director highlighted the significant impact, stating, "DocuWare has become the centre of all activity - we use the documents to centralise our activities."
DocuWare has become an integral part of our business processes. It’s robust, reliable, and makes document retrieval incredibly fast. We wouldn’t be able to cope properly without it now. We know the DocTech team really - they’re always helpful and responsive
We used to spend around three hours a day looking for paperwork. Since our documents are now available digitally, with a click of a button, we were able to significantly improve our customer service. We wanted our administration service levels to match the quality of our products, and with DocuWare we have achieved just that. It has become an essential business tool for us.
Everything is now filed and is easily retrievable in one document repository. Our Customer Services team achieved a time saving of approximately 15 hours of filing per week – i.e. ½ hour per person x 5 days. The system has provided greater security, retrieval is simpler and faster, with all the information accessible from any location. We continue to work closely with DocTech on future enhancements with other teams within our business.
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The support team is excellent, really responsive and easy to work with. They consistently go above and beyond, are flexible to our needs, and provide great support. We’ve never had to wait long for assistance, making the whole experience smooth and reliable.
Personally I have worked with the DocTech team since 2001 when we implemented our original DocuWare installation. We have a great relationship. DocuWare is a very reliable system but it's equally important that we get immediate responses from the DocTech team who know us personally if we do need any help. I would definitely recommend DocTech if you are looking at digital transformation
DocuWare has continued to evolve with our business. Our move to the Cloud was handled smoothly by DocTech, and we’re now looking at new opportunities to automate and improve processes across the organisation.
Staff no longer spend time looking for documents. Documents are retrieved in seconds using fixed index. There is no more need for physical storage and the filing archives soon will be gone.
This has been an IT success story for Mosscare. On the one hand staff have embraced this one piece of technology better than any other. On the other hand we are now able to offer a much better service than ever before.
info@doctech.co.uk
0161 647 7040
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