In today's fast-paced engineering landscape, where projects can include a large amount of documentation, it is crucial to have a reliable and robust document management solution. 
With our engineering document management software, you can effortlessly handle the influx of documents that come with engineering projects.
Store, Edit & Track:
Our software can manage the large range of documents that need to be stored and processed with bespoke workflows available for approval, retention and reminders.
We can also integrate into your other key systems such as Your Finance and/or ERP System.
We provide a centralised platform where documents are securely stored and easily accessible. Our document management software not only ensures that valuable data is protected, but it also allows employees to quickly locate and retrieve the information they need, no matter where they are. Whether you are in the office or out on site, employees can track, collaborate and share data.
Engineering document management software improves communication and efficiency between teams. Version control and audit trails are easily managed as documents are no longer spread across paper storage, inboxes, network drives or desktops. Taking heavy project files or quality manuals out on site is a thing of the past.
Swagelok Manchester experienced rapid growth, which led to overwhelming amounts of paper-based documentation and increasingly time-consuming workflows costing each employee up to 30 minutes a day in filing alone.
Facing the need for weekend archiving sessions, the management team sought a digital solution after seeing DocuWare in use at their Munich office. Partnering with DocTech over 15 years ago, they transitioned to a fully digital document management system.
DocTech conducted a detailed analysis of business processes and IT infrastructure, implementing a phased, department-by-department rollout that began with Accounting. As success grew, digital workflows were extended to Order Processing and Inventory Tracking, with seamless ERP integrations from SCALA to SAP.
Swagelok now benefits from efficient digital workflows for key operations like order generation, shipping, and inventory verification—greatly enhancing productivity and compliance with Good Manufacturing Practices
Paper-based processes are removed, simplifying the way documents are managed
Automated workflows manage document approvals and improve productivity
Documents cannot be lost or damaged once stored in the document management system
Easy compliance to stringent laws and guidelines regarding the storage and archiving of documents
Inter-departmental access to all documents, regardless of data source or location
Minimise costly mistakes with full version control of every change made to a document
Documents are preserved and backed up
Document access rights can be enforced, based on employee role
Access to documents is easy via a clearly structured system in or out of the office
The DocuWare software easily manages document retention and removes the need for organisations to track document deletion dates with spreadsheets or via calendar reminders. When stored, the deletion date can be selected ensuring documents are only kept for as long as legally required.
Electronic document management systems (EDMS) enable engineering organisations of all sizes to benefit from automated document workflows. These workflows take the strain off project teams by removing repetitive data entry work and mundane admin tasks.
By implementing an EDMS, our client Irwin M&E streamlined and improved their business processes. Information security and implementing different levels of access rights were huge priorities for them. Documents are now readily available to those with authorised access, whenever and wherever they may be.
With DocTech's solution, documentation is transformed into valuable capital, reducing costs and improving productivity. Engineering firms can easily manage workflow approvals and change requests, all while enhancing project management collaboration.
All documents - whether they are CAD drawings, design files, emails or other supporting documentation - are stored digitally in the cloud. They are fully accessible by anyone with the relevant permissions, and fully backed up.
With engineering document management software, organisations gain a structured system which caters for current and future legal regulations. This leaves businesses to concentrate on primary business goals, safe in the knowledge that guidelines are being adhered to and data is secure.
From simple document archiving to full document workflow solutions, document management software is the perfect solution for any engineering organisation struggling with data chaos, document control or data accuracy.
Get in touch info@doctech.co.uk or calling 0161 647 7040.
info@doctech.co.uk
0161 647 7040
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