Storing & Sharing Documents Among Remote Teams

The rise of hybrid and remote work has fundamentally reshaped how businesses manage and share documents. 

In the UK, around 46% of full-time workers now operate in hybrid arrangements, with employees saving an average of 56 minutes on commuting allowing more time for rest, exercise, or family moments thanks to working from home part-time. Against this backdrop, a document management system like DocuWare, delivered by DocTech, becomes a vital backbone enabling seamless document storage, collaboration, and secure access no matter where your team is.

Below we will discuss the following - 

• Hybrid work demands secure, mobile document access: With nearly half of UK full-time workers now hybrid, solutions like DocuWare (via DocTech) enable teams to store, share, and access documents securely from any location or device.

• Automation and cloud tools boost remote productivity: Features like mobile app access, workflow automation, and digital signatures streamline operations, reduce admin delays, and maintain compliance enhancing both productivity and staff well-being.

• Proven results across industries: Case studies from Social Housing, Construction, and Social Care sectors show significant time savings, better compliance, and improved remote collaboration using DocuWare’s Cloud and mobile capabilities.

Document Management : Remote & Mobile Teams

Mobile and field-based work is here to stay. Post-pandemic, it’s common for staff to work across offices, homes, hot-desks, and client sites. A mobile-capable system ensures connectivity and productivity for employees on the move

Real productivity gains. Globally, remote workers reclaimed an average of 72 minutes per day without their commutes, often applying that time to business tasks boosting productivity and employee satisfaction.

Hybrid work enhances well-being and performance. A UK study from The Guardian found that "75% of hybrid workers feel less stressed and exhausted, 74% report higher productivity, and 86% appreciate the extra time saved from commuting".

DocuWare & DocTech Support Remote Teams

1. Universal Access, Powered by Cloud & Mobile

DocuWare offers cloud, SaaS, and on-premises options, all compatible with a feature-rich mobile app. Your team can view, upload, scan, and approve documents using iOS or Android devices via QR code or secure login no matter their location.

2. Automation Keeps Processes Flowing

Workflow automation ensures documents are routed, tasks are triggered, and approvals notified eliminating bottlenecks caused by remote or hybrid working.

3. Built-in Security and Compliance

DocuWare enforces role-based access, encrypted storage, and full audit trails ensuring that even mobile document access remains secure and compliant with regulatory requirements.

Storing & Sharing Documents: Case Studies

Best Practices: Boost Remote Document Sharing

Choose Cloud-first with Mobile Access:

Simplifies onboarding, ensures secure remote connectivity, and supports flexible scaling DocTech.

Enable the Mobile Team:

Provide app training, issue mobile licenses, and empower staff to scan, approve, or retrieve documents from anywhere DocTech.

Automate for Continuity:

Workflow rules and notifications keep processes moving smoothly, even when teams are dispersed DocTech.

Secure Everything:

Use role-based access and encrypted, auditable repositories to keep sensitive data safe in remote scenarios DocTech.

Use Sound Change Management:

Encourage remote adoption through training, support, and clear value communication just like DocTech has done over its 40‑year history helping clients switch to hybrid models DocTech.

Conclusion

It seems that hybrid working is here to stay so the need for reliable storage, secure sharing, and mobile-enabled document workflows has never been greater. DocuWare, empowered by DocTech, delivers the cloud flexibility, mobile capabilities, and automated efficiency your remote-first workforce needs.

Ready to empower your team with seamless, secure document access from anywhere?

We can advise you on the ideal DocuWare setup for your hybrid or mobile workforce give us a call or book a consultation today.

Take a quick read of our latest blog - 5 Signs it’s the Right Time to Invest in Document Management Software.