Capture invoices automatically, extract and validate data, match invoices against POs and delivery notes, automate approvals and integrate with your existing finance or ERP system.
Less data entry. Faster approvals. Fewer errors. Complete visibility.
Automated invoice processing uses software to capture, process, approve and store invoices digitally, reducing manual work throughout the Accounts Payable process.
Automated AP software uses the tools on offer from Document Management Software (DMS) to digitise and streamline the AP process from purchase order and delivery note matching through to invoice approval, archiving and payment.
Rather than handling paper copies or manually entering data into finance systems, your team can rely on intelligent automation to do the heavy lifting.
.png?width=600&height=370&name=Ap%20in%20action%20bsw%20%20(2).png)
DocuWare can be used to efficiently allocate payments for invoices, especially those with multiple payment allocations or split invoices. It allows for the use of filtered select lists, automated workflows, and integration with ERP systems to streamline the process and minimise errors.
DocuWare Public Forms can also be used to start processes such as new supplier onboarding.
.png?width=600&height=370&name=AP%20Automation%20%20(3).png)
Automatic Data Capture: Invoices received by email or uploaded are scanned, with key fields such as invoice number, dates, amounts and suppliers extracted automatically using OCR (Optical Character Recognition) and intelligent indexing.
Validation and Matching: Invoices are matched against purchase orders and delivery notes, reducing the need for manual checks and ensuring compliance with internal policies.
Approval Workflows: Invoices are routed automatically to the right approvers based on custom rules (e.g. department, project, value thresholds), helping prevent bottlenecks and delays.
ERP Integration: DocuWare integrates with your existing finance system like Sage, SAP, QuickBooks or industry-specific platforms so data flows directly into your core financial processes without re-keying. Read the Wernick Case Study.
Audit and Compliance: Every action is tracked and timestamped. Access permissions and digital stamps offer a clear audit trail for internal or external reviews.
Digital Accounts Payable solutions offer a multitude of rewards. The main ROI is the reduction of data entry which saves time (and money) and reduces the risk of errors. These benefits are supported further by automated workflows and task lists and the integration with your ERP or Finance systems.
Your accounts payable requirements will be specific to your organisation. Your needs will depend on the invoice volume and complexity of your accounts payable processes. The nature of your business and the systems you use are also a big factor. These permutations can quickly lead to very technical discussions which are far better done with one of our team directly.
The digital transformation at Serviceline has set a new standard for efficiency and accuracy in their operations. Their Ops Director highlighted the significant impact, stating, "DocuWare has become the centre of all activity - we use the documents to centralise our activities."
We used to spend around three hours a day looking for paperwork. Since our documents are now available digitally, with a click of a button, we were able to significantly improve our customer service. We wanted our administration service levels to match the quality of our products, and with DocuWare we have achieved just that. It has become an essential business tool for us.
Everything is now filed and is easily retrievable in one document repository. Our Customer Services team achieved a time saving of approximately 15 hours of filing per week – i.e. ½ hour per person x 5 days. The system has provided greater security, retrieval is simpler and faster, with all the information accessible from any location. We continue to work closely with DocTech on future enhancements with other teams within our business.
Staff no longer spend time looking for documents. Documents are retrieved in seconds using fixed index. There is no more need for physical storage and the filing archives soon will be gone.
This has been an IT success story for Mosscare. On the one hand staff have embraced this one piece of technology better than any other. On the other hand we are now able to offer a much better service than ever before.
DocTech continues to support SHG beyond deployment, refining workflows and ensuring user adoption as well as further integration capabilities with their Housing management system – Civica CX. The relationship didn’t stop once the system went live. That post-implementation support really helped us optimise our setup.
Once we moved our documents into DocuWare, we had a massive reduction in our physical document storage requirements which made our move and continued residence in our new campus work brilliantly. The storage and retrieval of documents is so painless and has really streamlined our workflow.
We know the team at DocTech very well and support has always been great. Since the implementation of DocuWare in 2018, we’ve had very few issues. Any we have had are rectified very quickly.
Our relationship with DocTech now spans over 25 years, and throughout that time their service has been consistently excellent. The team are always responsive, knowledgeable and genuinely interested in helping us get the most from DocuWare. Their guidance has supported us through every stage of our digital journey from our very first on-premise system to the hybrid solutions we’re implementing today. It’s a partnership built on trust and shared innovation.
I'd recommend DocTech and DocuWare to anyone still using paper. The benefits out-weigh the cost and we'd never go back. It's been a major benefit to us. We'd need an extra pair of hands if we didn't have it working so well.
From discovery to go-live and beyond, our team remains involved to make sure your solution evolves with your needs.
Your accounts payable requirements will be specific to your organisation. Your needs will depend on the invoice volume and complexity of your accounts payable processes. The nature of your business and the systems you use are also a big factor. These permutations can quickly lead to very technical discussions which are far better done with one of our team directly.
For example, we can tell you that DocuWare's workflow automation allows you to define rules for GL coding and invoice routing, ensuring that invoices are directed to the appropriate approver(s) and accounts. Rules can be designed to automatically assign GL codes based on vendor, invoice amount, or expense type, streamlining the allocation process. This will spark huge interest in some people and little to others who might have less technical needs.
The conversation we have with you will be specific to your business.
%20(2).png?width=1300&height=250&name=DocTech%204%20Pricing%20Process%20(1300%20x%20250%20px)%20(2).png)
We recommend starting with a Free Discovery Call, where our experts will map out your existing accounts payable processes and identify areas for automation and improvement.
info@doctech.co.uk
0161 647 7040
.png)
.png)
.jpg)
