We’re pretty sure manual data entry isn’t at the top of your ‘fun things to do list’, but it is sometimes part and parcel of many job roles. It’s time consuming, prone to errors and let’s face it, we’re sure there’s a better use of your time.
At DocTech, we definitely can’t eradicate all of that tedious work (sorry!) but we can certainly help. A document management system with efficient data capture can reduce some of that manual data entry. We work with our clients to help ease repetitive work such as:
Sifting through expense receipts, ordering them and then typing them into a spreadsheet– every month!
Manually checking reference numbers for duplicates
Matching purchase orders, invoices and delivery notes to one another
Creating the same project folders for new work over and over again
Searching through filing cabinets for the right document
Ensuring your data is accurately captured, and correctly added into your systems right at the beginning is paramount. Incorrect information will only cause problems for your organisation, particularly in the Finance Department if wrong figures are accidentally typed in wrong. As time goes on, it can become hard to find where the error came from. This time spent on tracing and rectifying problems it time that should be spent on more productive work.
DocTech can provide both the scanners and the software to ensure the data on paper or email, can be captured as a high quality image and digitally stored.
How much time are you spending on manual data entry and repetitive tasks?
If any of the above tasks are taking too much time out of your working day, you may becoming demoralised or stressed that you're unable to complete other work.
We recommend working out the time spent on these tasks each week, and what you're unable to get around to doing because of them. Do problems or errors creep in, are you not enjoying your job because of the repetitive and laborious work?
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It's easy to carry on as you are right? Copying, pasting and typing all your financial information from every invoice, every day into your accounting software. Wrong! This is time wasted, money lost and error prone.