Archive scanning can transform the way organisations manage their information by eliminating bulky, expensive, and difficult-to-maintain paper archives. Physical records often take up valuable office or off-site storage space, require manual searching, and are vulnerable to damage, loss, or misfiling. Over time, they become harder to organise, harder to secure, and harder for teams to access when they need them.
By digitising these records, businesses can convert years’ worth of files into streamlined, secure, and easily searchable digital repositories. This shift not only frees up physical space but also enables staff to retrieve information instantly, collaborate more effectively, and maintain consistent, organised record-keeping across the organisation.
When paired with a document management system, archive scanning goes a step further. Each document is captured, indexed, and categorised using metadata, making information far easier to find and work with. Once stored digitally, records become accessible from any authorised device, helping organisations improve compliance, enhance security, and preserve important information for the long term. Instead of spending time hunting through filing cabinets or storage rooms, teams can focus on higher-value tasks and make faster, better-informed decisions.
High-quality digital scans of all documents
Secure, encrypted storage with controlled access
Instant data capture as documents arrive
Faster processes and lower operational costs
Less manual admin and paperwork
Automation of repetitive, error-prone tasks
Immediate, searchable access to invoices, contracts and more
Better control over incoming information
Easy integration with existing business systems
Works with all document types
Supports compliance and audit requirements
Enables remote and hybrid teams to access files anywhere
Improves business continuity and disaster recovery
Scales easily as your organisation grows
Transform bulky paper archives into secure, accessible, and easy-to-manage digital files with our professional archive scanning services.
Gain complete control over your organisation’s information with a fully digitised archive. Our document management system allows authorised users to access files from anywhere, at any time, with automatic cloud back-ups and robust security.
We take care of the entire process:
Secure collection and handling – Documents are carefully packed into archive boxes and transported to our secure facilities. Each box is assigned a unique ID for full traceability.
Professional preparation – All documents are prepared for scanning, including removal of staples, bindings and folders.
High-quality digitisation – Documents are scanned using high-resolution scanners to ensure clear, accurate digital images.
Quality checks at every stage – Multiple checks are carried out throughout the process to confirm every page has been captured correctly.
OCR for searchable files – Optical Character Recognition is applied to turn documents into fully searchable digital files, improving retrieval speed and accuracy.
Flexible end-of-process options – Once digitisation is complete, documents can be securely shredded and recycled (with a certificate of destruction provided), or returned to you.
Fast, secure access to digital files that reduce physical storage costs, eliminate manual searching, support remote working, and strengthen your organisation’s information security and compliance.
info@doctech.co.uk
0161 647 7040