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HR Document Headaches?

At DocTech we are aware that HR is one of the most document-intensive departments in a business. HR managers and staff are increasingly expected to be strategic and efficient, however, this is difficult to achieve with the volume of documents handled on a daily basis – this is further impacted by constant changes in workforce legislation.

Document Management For HR

DocTech solutions provide a secure document pool for all your HR documents. Our high-quality scanners and document management software use the latest intuitive data capture technology, enabling your documents to be intelligently read and stored in a central place, accessible at any time from anywhere.

The Benefits

  • Centralise paper documents, emails and other digital files into one centralised pool.
  • Gain complete transparency and help with GDPR compliance
  • Better recruitment and onboarding management with digital forms and automated workflows
  • Easy search functionality makes it simple to find personal data for any Subject Access Requests
  • All our solutions can integrate with third party applications
  • Digital documents take up less space, need less organisation, and mean less stress
  • Initiate complex workflows for approvals and retention and deletion procedures
  • Strict confidentiality with bespoke User Permissions and visibility of document access/edits/deletions.
  • Holiday request dashboard means no more paper or emails routed between staff.

Our solutions enable organisations to associate documents with employees by name or staff number. Staff can easily access and share the latest information at a click of a mouse without having to leave their desks. As all documents are stored in a central document pool, they cannot be altered, lost or misplaced. Users have personalised access decided by their line manager.

Our solutions can be tailored to meet your requirements, with options to host the software on-premise or in the cloud.  We can seamlessly integrate with your current software applications and we strongly believe that the implementations that provide the best value are those with systems which are working together to improve processes and reduce cost. The reduction in unnecessary emails when users can view their own HR documents is huge!

We ensure strict confidentiality and version control, confirming that only those staff with authorisation can view, edit or delete documents, something we implemented at York College.  Even IT professionals can be restricted from personnel documents. 

Robust data security and business continuity come with every implementation.  With an intelligent document management system, you can guarantee a Return on Investment (ROI) for your HR department and avoid any legal, monetary and reputational risks.

A document management system enables security for stronger data protection along with process automation to ensure Standard Operating Procedures (SOPs) are followed.  Audits are made simple with the ability to prove adherence to compliance regulations, while workflow and document control reduce compliance risk.  GDPR compliance ensures a fast response to Subject Access Requests.

By automating (SOPs) through digital workflows, security controls and by leveraging data permissions, your organisation can ensure documents follow their defined path.  Only authorised people have access to secure documents.

A well-designed document management system will reduce errors and manual administration tasks in your HR department, freeing up valuable time so that staff can focus on strategic goals and employee development.

For further information about 3rd party integration in a Human Resources Department, please visit our integrations page.

HR Document Management Solutions

If your department is looking to move from manual, paper based processes to automated digital ones, DocTech solutions are the perfect fit.  We can help with automating the onboarding process through to managing holiday requests.

Document Management

With our software all your documents are stored and shared digitally. It’s faster, more transparent, and more efficient than traditional paper-based methods.

Go Paperless

Office Automation

Office automation reduces the manual effort needed to complete everyday tasks. Our software helps store and process business information thus in turn reducing paper and improving processes.

Streamline Processes

Request a Demo

DocTech News & Blog

Tuesday 21 Sep 2021
How to Overcome the Challenges of Workforce Management
Tuesday 14 Sep 2021
10 Significant Benefits of Using a HR Management System
Tuesday 7 Sep 2021
Using an Employee Management System - Everything you need to know
Tuesday 28 May 2019
HR Digital Transformation

Contact us now for more information 0161 647 7040

Some of DocTech Clients

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york college
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Smithfields UK