Case Study

York College

York College serves 13,000 students and is North Yorkshire’s largest provider of education and training for 16 -19 year olds.

Lack Of Space

In 2007, York College moved from five buildings to one central campus, and while the new campus had many advantages, document storage space was not one of them.  They knew they needed a better solutions.

The College also needed to have tamper free storage to meet legal requirements, advance the transparency of their workflows, improve ways to share information and reduce document searching times.

DocuWare was chosen because it met all of the College’s requirements including ease-of-use, flexibility and price.

DocTech's Solution

DocuWare was implemented across the Finance Department where thousands of invoices and purchases orders needed better organisation. 

Now, a barcoded sticker containing a unique Purchase Invoice number is placed on the document and invoices are batch scanned into DocuWare.

Software Integration

Once the barcoded number is added to the accounting data record, the information is completely synchronised with DocuWare and the accounting system via a simple integration.

In the Human Resources Department, the solutions security features are used to ensure only staff with specific access rights can view confidential information including application forms, play slips and contracts.

DocuWare is also used in the Student Records Department and integrates into the third party software UNIT-e.